Proactive Executive Assistant & Operations Partner

Delta Dallas; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Delta Dallas is seeking an exceptional Administrative Assistant to support leadership and a fast-moving team in Dallas, TX. This role rewards ownership, initiative, and the ability to keep the team organized and moving forward.

You’ll manage calendars, travel, meetings, events, vendor relationships, and essential reporting, along with expenses, PTO, timecards, and contracts. Ideal candidates have 5+ years of administrative or executive support experience, outstanding organization, and a

Qualifications

• 5+ years of administrative, executive support, operations, or similar experience.
• Exceptionally organized with keen attention to detail.
• Ability to stay one step ahead and take ownership.
• Comfortable working with executives, clients, vendors, and colleagues at all levels.
• Polished and professional while remaining approachable.

Responsibilities

• Complex calendar management, scheduling, and travel coordination
• Meetings, events, team activities, and special projects
• Billable time tracking and administrative reporting
• Expenses, budgets, PTO, timecards, and other operational details
• Vendor coordination and relationship management
• Proposals, presentations, contracts, correspondence, and business documents
• Project files, documentation, and organizational systems
• Day-to-day administrative needs and whatever else comes up
• Anticipating needs, solving problems, and keeping priorities moving forward

Skills

Executive support

Organizational skills

Calendar management

Travel coordination

Vendor coordination

Problem solving

Communication

Relationship building

Time management

Attention to detail

Tools

Microsoft Office

Excel

PowerPoint

Job description

Delta Dallas is seeking an exceptional Administrative Assistant to support leadership and a fast-moving team in Dallas, TX. This role rewards ownership, initiative, and the ability to keep the team organized and moving forward.

You’ll manage calendars, travel, meetings, events, vendor relationships, and essential reporting, along with expenses, PTO, timecards, and contracts. Ideal candidates have 5+ years of administrative or executive support experience, outstanding organization, and a