Executive Operations & Client Relations Assistant

Delta Dallas; Frisco (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Delta Dallas is seeking an Administrative Assistant to support the ownership team and help drive day-to-day coordination, organization, and execution of business operations. This role thrives in a dynamic, entrepreneurial environment and involves executive support, construction operations, client relations, vendor coordination, and business development.

It is not a routine administrative role and requires high discretion and proactive problem-solving to keep leadership organized and projects

Qualifications

• Experience in executive operations and project coordination.
• Highly organized with strong follow-through.
• Professional discretion when handling confidential information.
• Experience in luxury residential construction or real estate is a plus.

Responsibilities

• Support executive operations by managing calendars, schedules, priorities, deadlines, follow-up items, and decision-support workflows.
• Coordinate with clients, vendors, subcontractors, real estate professionals, consultants, and internal stakeholders, handling confidential information with professionalism and discretion.
• Assist with spec and custom home selections, including vendor coordination, sample tracking, decision logs, presentation preparation, issue escalation, and recommendations to ownership.
• Help coordinate construction schedules by confirming subcontractor commitments, tracking delays or no-shows, identifying operational risks, and recommending solutions.
• Support sales, marketing, client presentations, real estate office appointments, and business development initiatives.
• Research and evaluate marketing firms, vendors, consultants, systems, and resources that could improve operations and support business growth.
• Maintain organized project, client, sales, and operational tracking systems, ensuring clear ownership, deadlines, next steps, and follow-up.
• Support customer service and homeowner communications, ensuring clients receive a polished and professional experience.
• Prepare reports, meeting notes, summaries, recommendations, and operational updates to support leadership decision-making.
• Represent the company with professionalism while safeguarding confidential business information, client relationships, pricing, vendor relationships, and internal processes.

Skills

Executive operations

Operations management

Project coordination

Executive support

Vendor coordination

Client relations

Discretion

Job description

Delta Dallas is seeking an Administrative Assistant to support the ownership team and help drive day-to-day coordination, organization, and execution of business operations. This role thrives in a dynamic, entrepreneurial environment and involves executive support, construction operations, client relations, vendor coordination, and business development.

It is not a routine administrative role and requires high discretion and proactive problem-solving to keep leadership organized and projects