Proactive Executive Assistant & Operations Leader

Hemington Landscape Services Inc.; Cameron Park (CA); On-site; USD 70,000 - 78,000; Full time

Job summary

Hemington Landscape Services, Inc. in Cameron Park, CA is seeking an Executive Administrator to serve as the operational backbone, supporting the CEO and coordinating office operations, vendor management, HR, finance coordination, IT, and more.

The role requires proactive problem solving, writing checklists, and ensuring priorities are executed across departments. The successful candidate will manage meetings, communications, and filings while maintaining high standards of confidentiality and

Qualifications

• 3+ years in an administrative, executive support, or office management role.
• Strong organizational skills and relentless attention to detail.
• Ability to juggle multiple priorities without losing track of any of them.
• Clear, professional communication (written and verbal).
• Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams).

Responsibilities

• Serve as a direct extension of the CEO across all areas of the business.
• Own task tracking, follow-ups, and execution across departments.
• Coordinate meetings, prepare agendas, and drive follow-through on action items.
• Draft communications, reports, and internal documents.
• Handle confidential information with absolute professionalism.
• Manage all daily office operations with full ownership.
• Process incoming and outgoing mail and deliveries.
• Coordinate check deposits.
• Order supplies before they run out.
• Keep the office clean, organized, and running like a machine.
• Maintain filing systems for all company records.
• Own the condition and operation of the office and property.
• Manage all facility vendors and services including pest control, repairs, and security.
• Spot problems early and resolve them before they escape.
• Prepare and deposit checks.
• Support the flow of invoices, receipts, and financial documents.
• Open and sort the daily mail deliveries.
• Own the planning and execution of monthly Construction Manager meetings.
• Coordinate company events and leadership meetings.
• Ensure meetings are prepared, productive, and followed through.
• Coordinate job postings, applicant communication, and interview scheduling.
• Support new hire onboarding including workspace and system setup.
• Assist HR with documentation, organization, and administrative tasks.
• Set up computers, email, and system access for new employees.
• Troubleshoot everyday office tech issues; coordinate IT support as needed.
• Keep digital systems and shared files organized.
• Take on projects and see them through.
• Find better ways to do things without being asked.
• Bring order where there is none.

Skills

Administrative experience

Organization

Multitasking

Communication

Tools

Microsoft 365

Job description

Hemington Landscape Services, Inc. in Cameron Park, CA is seeking an Executive Administrator to serve as the operational backbone, supporting the CEO and coordinating office operations, vendor management, HR, finance coordination, IT, and more.

The role requires proactive problem solving, writing checklists, and ensuring priorities are executed across departments. The successful candidate will manage meetings, communications, and filings while maintaining high standards of confidentiality and