Executive Assistant to CEO - Calendar & Operations Pro

Hunter Hamilton; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Hunter Hamilton is seeking a highly organized Executive Assistant to provide direct support to the CEO in a fast-paced consulting environment. The role requires interaction with executives, clients, and internal stakeholders, demanding discretion and top-tier organizational skills.

The ideal candidate has 8-12 years of EA experience supporting C-level executives, preferably within finance, investment, private equity, hedge funds, consulting, or professional services.

Qualifications

• 8–12 years of Executive Assistant experience supporting C-level executives.
• Experience supporting senior executives in finance, investment, private equity, hedge funds, consulting, or professional services preferred.
• Proven ability to manage complex calendars and shifting priorities.
• Strong office management and administrative coordination skills.
• Experience arranging executive travel and coordinating high-level meetings.
• Comfortable interacting with executives, clients, and senior stakeholders.
• Exceptional organizational and communication abilities; high discretion.

Responsibilities

• Provide comprehensive executive support to the CEO, managing a complex calendar.
• Coordinate internal and external meetings, scheduling, room setup, and logistics.
• Arrange domestic travel, including flights, hotels, and itineraries.
• Manage office operations for a professional workplace.
• Welcome clients and visitors as first point of contact.
• Answer calls with professionalism and discretion.

Skills

Calendar management

Executive support

Travel coordination

Office administration

Stakeholder management

Discretion

Communication

Tools

Microsoft Office Suite

Outlook

Video conferencing platforms

Job description

Hunter Hamilton is seeking a highly organized Executive Assistant to provide direct support to the CEO in a fast-paced consulting environment. The role requires interaction with executives, clients, and internal stakeholders, demanding discretion and top-tier organizational skills.

The ideal candidate has 8-12 years of EA experience supporting C-level executives, preferably within finance, investment, private equity, hedge funds, consulting, or professional services.