Proactive EA to CEO | Manage Multi-Business Ops

Madison Financial Holding Group; Carlisle (Cumberland County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits plan after 30 days

Job summary

Madison Settlement Services is seeking a high-level Executive Assistant to provide administrative, organizational, and operational support to a CEO overseeing multiple ventures. This role requires proactive problem-solving, the ability to anticipate needs, and the capacity to shift priorities in a dynamic business environment.

The ideal candidate has prior experience supporting C-level executives, strong multitasking skills, and excellent communication.

Qualifications

• Must demonstrate strong time management and problem-solving abilities.
• Ability to work independently and as part of a team with minimal supervision.
• Positive attitude and willingness to take on a variety of tasks.
• Reliable transportation to the Carlisle, PA area.
• QuickBooks experience is a plus and preferred.
• Prior experience supporting C-level executives or entrepreneurs is highly desirable.
• Strong organizational skills with ability to multitask and prioritize.
• Proficiency with MS Office (Excel, Word, Outlook); QuickBooks Online experience a plus.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy, especially with financial and legal documents.
• Discretion and handling of confidential information with integrity.

Responsibilities

• Review President's emails to identify priorities for action.
• Daily 10:00 AM meeting to review priorities, projects and tasks.
• Send emails and make phone calls covering multiple companies and projects.
• Manage President's personal account, QuickBooks, deposits and transfers.
• Pay personal bills, execute wire transfers, and input into QuickBooks.

Skills

Time management

Problem-solving

Independent work

Team collaboration

Positive attitude

Reliable transportation

QuickBooks

Executive support

Organizational skills

MS Office

Verbal communication

Written communication

Attention to detail

Discretion

Tools

QuickBooks

Microsoft Office Suite

Excel

Outlook

Word

Job description

Madison Settlement Services is seeking a high-level Executive Assistant to provide administrative, organizational, and operational support to a CEO overseeing multiple ventures. This role requires proactive problem-solving, the ability to anticipate needs, and the capacity to shift priorities in a dynamic business environment.

The ideal candidate has prior experience supporting C-level executives, strong multitasking skills, and excellent communication.