Executive Assistant to the CEO | Business Support

MADISON FINANCIAL HOLDING GROUP LLC; Carlisle (Cumberland County); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Benefits after 30 days

Job summary

Madison Settlement Services in Carlisle, PA is seeking a highly capable executive assistant to support a CEO/entrepreneur overseeing multiple ventures. This is not a traditional EA role; you will anticipate needs, manage priorities, and move projects forward in a fast-paced environment.

Responsibilities include triaging emails, daily priority reviews, coordinating cross-company communications, and handling QuickBooks and financial tasks with discretion.

Qualifications

• Strong time management and problem-solving abilities.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Experience supporting C-level executives is preferred.

Responsibilities

• Review President's emails and identify priorities for him to address.
• Daily 10:00 AM meeting to review priorities, projects and tasks.
• Send emails and make phone calls covering various companies, projects, and tasks.
• Manage President's personal accounts, QuickBooks, and record all deposits and transfers.
• Pay President's personal bills, execute wire transfers and input into QuickBooks.

Skills

Time management

Problem solving

Independent work

Reliable transportation

QuickBooks

C-level support

Organizational skills

Microsoft Office

Communication skills

Confidentiality

Tools

QuickBooks Online

Microsoft Office Suite

Excel

Word

Outlook

Job description

Madison Settlement Services is seeking a highly capable, proactive, and exceptionally resourceful C-level Executive Assistant to provide high-level administrative, organizational, and operational support to a CEO/Entrepreneur overseeing multiple businesses and business ventures.This is not a traditional executive assistant position. We are looking for a natural problem-solver who can operate several steps ahead, manage competing priorities, anticipate needs, and keep things moving in a fast-paced, ever-changing business environment.The ideal candidate has previous experience supporting C-level executives or Entrepreneur's, understands the demands of working directly with an entrepreneur, and is comfortable managing multiple projects, businesses, and priorities simultaneously.This individual must be someone who can jump into unfamiliar situations, figure things out, find solutions, and take ownership without requiring constant direction. Plans can change quickly, priorities can shift throughout the day, and the ability to adapt, pivot, and maintain composure is essential.We need someone who doesn't just manage the CEO's calendar but helps manage the demands of the CEO's world. Preferably within an hour of Carlisle, Pennsylvania. Madison Settlement Services offers a fantastic benefits plan after 30 days!If you're a motivated individual who thrives in a fast-paced, multi-faceted environment, we'd love to meet you. Apply today to join our growing team!Executive Assistant Responsibilities:· Review all President's emails and identify priorities for him to address.· Daily 10:00 AM meeting to review priorities, projects and tasks.· Send emails and make phone calls covering various companies, projects, and tasks.· Manage President's personal account, QuickBooks, and record all deposits and transfers.· Pay President's personal bills, execute wire transfers and input into QuickBooks.Qualifications:· Strong time management and problem-solving abilities.· Ability to work independently and as part of a team.· Positive attitude with a willingness to take on a variety of tasks.· Reliable transportation.· QuickBooks experience a plus.· Prior experience in an executive assistant for C-level executives· Strong organizational skills with the ability to multitask and prioritize effectively.· Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with QuickBooks online is a plus.· Excellent verbal and written communication skills.· Attention to detail and accuracy in all tasks, especially with financial and legal documents.· Ability to handle confidential information with integrity and professionalism.