Executive Assistant to Chief Executive Officer

Madison Mortgage Services Inc.; Village of Garden City (NY); Sur place; USD 85 000 - 110 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision and 401k

Paid Time Off

Résumé du poste

Madison Mortgage Services Inc. in Garden City, NY seeks a highly organized Executive Assistant to provide direct support to our CEO and CFO at our headquarters.

This is not a traditional admin role; the ideal candidate thrives in a fast-paced environment, anticipates needs, handles complex calendars and travel, prepares reports, and serves as a polished liaison with executives, partners, clients and staff. The role is full-time on-site, with standard hours and occasional after-hours requests to

Qualifications

• Bachelor's Degree required.
• Minimum of 5 years of executive-level administrative assistant experience supporting senior executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Highly proficient with Microsoft Office Suite, Outlook, Teams, Excel, PowerPoint, AI and other business technology platforms.
• Salesforce experience is a plus.
• Outstanding attention to detail with the ability to manage multiple priorities simultaneously.
• Professional demeanor with excellent interpersonal skills.
• Self-starter who requires minimal supervision and takes initiative.
• Ability to maintain confidentiality and exercise sound judgment.

Responsabilités

• Provide high-level administrative support to the CEO and CFO.
• Manage complex calendars, schedule meetings, and proactively resolve scheduling conflicts.
• Ensure daily schedules are organized, appointments are confirmed in advance, and executives are fully prepared for meetings.
• Coordinate and book travel, including flights, hotels, ground transportation, and itineraries.
• Assist with special projects, research, presentations, and executive initiatives.
• Prepare reports, correspondence, and other business documents.
• Serve as a professional point of contact for internal departments, business partners, and clients.
• Monitor priorities throughout the day and adjust schedules as business needs change.
• Handle confidential and sensitive information with discretion.
• Perform additional administrative and operational tasks as assigned.

Connaissances

Executive support

Calendar management

Communication

Time management

Discretion

Interpersonal skills

Formation

Bachelor's degree

Outils

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Salesforce

Description du poste

Madison Mortgage, a NY based independent mortgage brokerage with a national presence, is seeking a highly organized, proactive, and polished Executive Assistant to provide direct support to our CEO and CFO at our Garden City, NY (Long Island) headquarters.

This is not a traditional administrative role. We are looking for someone who thrives in a fast-paced environment, anticipates needs before they arise, takes ownership of responsibilities, and consistently goes above and beyond. The ideal candidate is tech-savvy, resourceful, detail-oriented, and comfortable interacting with executives, business partners, clients, and employees at every level of the organization.

This position requires someone who is committed to keeping our executive team organized, informed, and operating efficiently.

What You Will Be Doing

• Provide high-level administrative support to the CEO and CFO.
• Manage complex calendars, schedule meetings, and proactively resolve scheduling conflicts.
• Ensure daily schedules are organized, appointments are confirmed in advance, and executives are fully prepared for meetings.
• Coordinate and book travel, including flights, hotels, ground transportation, and itineraries.
• Assist with special projects, research, presentations, and executive initiatives.
• Prepare reports, correspondence, and other business documents.
• Serve as a professional point of contact for internal departments, business partners, and clients.
• Monitor priorities throughout the day and adjust schedules as business needs change.
• Handle confidential and sensitive information with discretion.
• Perform additional administrative and operational tasks as assigned.

What We Need From You

• Bachelors Degree required.
• Minimum of 5 years of executive-level administrative assistant experience supporting senior executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Highly proficient with Microsoft Office Suite, Outlook, Teams, Excel, PowerPoint, AI and other business technology platforms.
• Salesforce experience is a plus
• Outstanding attention to detail with the ability to manage multiple priorities simultaneously.
• Professional demeanor with excellent interpersonal skills.
• Self-starter who requires minimal supervision and takes initiative.
• Ability to maintain confidentiality and exercise sound judgment.

Availability Expectations

This is a full-time, on-site position based in our Garden City, NY headquarters.

While regular business hours are Monday through Friday, 9:00 AM to 6:00 PM, the executive team occasionally requires assistance outside of normal business hours. The ideal candidate should be responsive to business-related texts, emails, or urgent requests when needed.

What You Will Get

• Opportunity to grow with a high performing team
• Full Benefits package including: Medical, Dental, Vision and 401k
• Paid Time Off