Strategic Executive Assistant to CEO & Entrepreneur

MADISON FINANCIAL HOLDING GROUP LLC; Carlisle (Cumberland County); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Benefits after 30 days

Job summary

Madison Settlement Services in Carlisle, PA is seeking a highly capable executive assistant to support a CEO/entrepreneur overseeing multiple ventures. This is not a traditional EA role; you will anticipate needs, manage priorities, and move projects forward in a fast-paced environment.

Responsibilities include triaging emails, daily priority reviews, coordinating cross-company communications, and handling QuickBooks and financial tasks with discretion.

Qualifications

• Strong time management and problem-solving abilities.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Experience supporting C-level executives is preferred.

Responsibilities

• Review President's emails and identify priorities for him to address.
• Daily 10:00 AM meeting to review priorities, projects and tasks.
• Send emails and make phone calls covering various companies, projects, and tasks.
• Manage President's personal accounts, QuickBooks, and record all deposits and transfers.
• Pay President's personal bills, execute wire transfers and input into QuickBooks.

Skills

Time management

Problem solving

Independent work

Reliable transportation

QuickBooks

C-level support

Organizational skills

Microsoft Office

Communication skills

Confidentiality

Tools

QuickBooks Online

Microsoft Office Suite

Excel

Word

Outlook

Job description

Madison Settlement Services in Carlisle, PA is seeking a highly capable executive assistant to support a CEO/entrepreneur overseeing multiple ventures. This is not a traditional EA role; you will anticipate needs, manage priorities, and move projects forward in a fast-paced environment.

Responsibilities include triaging emails, daily priority reviews, coordinating cross-company communications, and handling QuickBooks and financial tasks with discretion.