Proactive Administrative & Office Operations Lead

Randstad USA; Bay Shore (NY); On-site; USD 33,000 - 39,000; Full time

Job summary

Randstad USA in Bay Shore, NY is seeking proactive Administrative Assistants to keep day-to-day operations running smoothly. You will manage front desk duties, coordinate schedules, and handle data entry, invoicing, and basic accounts payable/receivable tasks.

The role requires strong organization, clear communication, and the ability to work closely with leadership to drive daily efficiency. Shift is first, hours 8 AM–5 PM, no degree required.

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level
• No Degree Required

Responsibilities

• Front Desk & Communications: Answer incoming calls, route messages, monitor the main office inbox, and welcome visitors.
• Scheduling & Calendars: Coordinate appointments, organize team meetings, and manage shared office calendars.
• Data Entry & Records: Update customer records, log sales or project data, and maintain organized digital and paper filing systems.
• Billing & Payment Support: Process receipts, match purchase orders with packing slips, and assist with basic accounts receivable follow-ups.
• Supply & Office Management: Monitor office inventory, restock supplies, and coordinate routine maintenance or vendor services.
• Order Processing & Invoicing: Enter client orders, verify pricing and inventory, generate invoices, and track shipments through delivery.

Skills

Verbal Communication

Analytical Thinking

Customer Support

Basic Software Skills

Written Communication

Office Support

Data Entry

Excel

Organizational Skills

Prioritizing

Decision Making

Problem Solving

Working Independently

Confidentiality

Order Fulfillment

Scheduling Appointments

Oral Communication

Interpersonal Skills

Filing

Phone Skills

Administrative Duties

Education

No Degree Required

Job description

Randstad USA in Bay Shore, NY is seeking proactive Administrative Assistants to keep day-to-day operations running smoothly. You will manage front desk duties, coordinate schedules, and handle data entry, invoicing, and basic accounts payable/receivable tasks.

The role requires strong organization, clear communication, and the ability to work closely with leadership to drive daily efficiency. Shift is first, hours 8 AM–5 PM, no degree required.