Proactive Administrative Dispatcher & Bid Coordinator

Premier Electric, Inc.; Evansville (IN); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

Premier Electric, Inc. is seeking an Administrative Dispatcher / Bid File Coordinator to support daily office and field operations in Evansville, IN. The role requires dependable, organized professionals who communicate well and manage multiple priorities to completion.

The ideal candidate will dispatch service calls, manage bid files, handle receivables, and coordinate with project managers and field staff while maintaining confidential information and accurate records.

Qualifications

• Strong organizational and multitasking skills.
• Professional phone manner and customer-service skills.
• Clear written and verbal communication.
• Strong attention to detail and accuracy.
• Dependable, punctual, and able to work independently.
• Experience with dispatching, accounts receivable, or office support preferred.
• Familiarity with construction or electrical industry is helpful.

Responsibilities

• Answer and direct incoming phone calls professionally
• Dispatch service calls and communicate schedules to customers and field employees
• Create, organize, and maintain bid files
• Track bid invitations, deadlines, addenda, and submitted proposals
• Perform accounts receivable duties, including invoices, tracking payments, and follow-up on past-due balances
• Maintain electronic and paper filing systems
• Enter and update customer, project, and service information
• Scan, copy, organize, and distribute documents
• Assist with scheduling, emails, correspondence, and general clerical duties
• Coordinate with project managers, estimators, accounting staff, and field personnel
• Handle confidential company and customer information appropriately
• Complete additional administrative tasks as needed

Skills

Organizational skills

Multitasking

Phone etiquette

Written and verbal communication

Attention to detail

Dependable

Microsoft Outlook

Microsoft Word

Microsoft Excel

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Premier Electric, Inc. is seeking an Administrative Dispatcher / Bid File Coordinator to support daily office and field operations in Evansville, IN. The role requires dependable, organized professionals who communicate well and manage multiple priorities to completion.

The ideal candidate will dispatch service calls, manage bid files, handle receivables, and coordinate with project managers and field staff while maintaining confidential information and accurate records.