Administrative Assistant

Premier Electric, Inc.; Evansville (IN); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

Premier Electric, Inc. is seeking an Administrative Dispatcher / Bid File Coordinator to support daily office and field operations in Evansville, IN. The role requires dependable, organized professionals who communicate well and manage multiple priorities to completion.

The ideal candidate will dispatch service calls, manage bid files, handle receivables, and coordinate with project managers and field staff while maintaining confidential information and accurate records.

Qualifications

• Strong organizational and multitasking skills.
• Professional phone manner and customer-service skills.
• Clear written and verbal communication.
• Strong attention to detail and accuracy.
• Dependable, punctual, and able to work independently.
• Experience with dispatching, accounts receivable, or office support preferred.
• Familiarity with construction or electrical industry is helpful.

Responsibilities

• Answer and direct incoming phone calls professionally
• Dispatch service calls and communicate schedules to customers and field employees
• Create, organize, and maintain bid files
• Track bid invitations, deadlines, addenda, and submitted proposals
• Perform accounts receivable duties, including invoices, tracking payments, and follow-up on past-due balances
• Maintain electronic and paper filing systems
• Enter and update customer, project, and service information
• Scan, copy, organize, and distribute documents
• Assist with scheduling, emails, correspondence, and general clerical duties
• Coordinate with project managers, estimators, accounting staff, and field personnel
• Handle confidential company and customer information appropriately
• Complete additional administrative tasks as needed

Skills

Organizational skills

Multitasking

Phone etiquette

Written and verbal communication

Attention to detail

Dependable

Microsoft Outlook

Microsoft Word

Microsoft Excel

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Administrative Dispatcher / Bid File Coordinator

Premier Electric, Inc. is seeking a dependable, organized, and professional Administrative Dispatcher / Bid File Coordinator to support our daily office and field operations. This position requires someone who communicates well, handles multiple priorities, and follows tasks through to completion.

Primary Responsibilities

• Answer and direct incoming phone calls professionally
• Dispatch service calls and communicate schedules to customers and field employees
• Create, organize, and maintain bid files
• Track bid invitations, deadlines, addenda, and submitted proposals
• Perform accounts receivable duties, including preparing invoices, tracking payments, and following up on past‑due balances
• Maintain electronic and paper filing systems
• Enter and update customer, project, and service information
• Scan, copy, organize, and distribute documents
• Assist with scheduling, emails, correspondence, and general clerical duties
• Coordinate with project managers, estimators, accounting staff, and field personnel
• Handle confidential company and customer information appropriately
• Complete additional administrative tasks as needed

Qualifications

• Strong organizational and multitasking skills
• Professional phone manner and customer‑service skills
• Clear written and verbal communication
• Strong attention to detail and accuracy
• Dependable, punctual, and able to work independently
• Comfortable managing changing priorities in a fast‑paced office
• Proficient with Microsoft Outlook, Word, and Excel
• Previous experience in dispatching, accounts receivable, construction administration, or office support is preferred
• Electrical or construction industry experience is helpful but not required

The Ideal Candidate

The ideal candidate is proactive, organized, comfortable communicating with customers and employees, and willing to take ownership of assigned responsibilities. This person should be able to move between answering phones, scheduling service work, maintaining bid documents, assisting with receivables, and completing clerical tasks without losing track of important details.

Position: Full-time

Premier Electric, Inc. is an equal opportunity employer.