Project Administrator

SECCO, Inc; Camp Hill (Cumberland County); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits (medical, dental, vision)

401(k) with company match

Paid Time Off (PTO)

Paid holidays

Job summary

SECCO, Inc. is seeking a detail-oriented Project Administrator in Camp Hill, Pennsylvania, to support the Project Management team with commercial electrical construction projects. The role demands strong organizational and problem-solving skills, effective communication, and the ability to manage multiple priorities.

Responsibilities include project setup, documentation, tracking milestones, and billing preparation. The position offers a stable, full-time opportunity with health benefits, a 401(k) plan, paid time off, and a collaborative team environment.

Qualifications

• Previous experience in construction administration, project coordination, or office administration preferred.
• Experience in commercial construction or electrical contracting is a plus.
• Valid driver's license with an acceptable driving record.

Responsibilities

• Assist with project setup and documentation at project initiation.
• Track project milestones, schedules, and administrative requirements.
• Serve as a primary administrative point of contact among stakeholders.
• Coordinate documentation requests and project-related correspondence.
• Prepare and submit monthly billings to general contractors.

Skills

Organizational skills

Problem-solving skills

Communication skills

Time-management skills

Basic accounting knowledge

Microsoft Office Suite proficiency

Education

High school diploma or equivalent

Associate degree in business or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Job description

We are seeking a highly organized and detail-oriented Project Administrator to support our Project Management team in the successful execution of commercial electrical construction projects.

The ideal candidate thrives in a fast-paced environment, communicates effectively, takes initiative, and possesses strong organizational and problem-solving skills.

Assist with project setup and documentation at project initiation

Maintain accurate project records, files, and correspondence

Track project milestones, schedules, and administrative requirements

Support Project Managers with day-to-day project administration needs

Material Tracking & Procurement Support

Track material procurement and delivery status for projects

Monitor medium to large material packages, including lighting, switchgear, generators, and other major electrical equipment

Coordinate with vendors, suppliers, and Project Managers regarding material lead times and delivery schedules

Follow up on outstanding orders and resolve material-related issues

Communication & Coordination

Serve as a primary administrative point of contact between Project Managers, field personnel, suppliers, and general contractors

Maintain consistent communication regarding project status, material deliveries, and project requirements

Coordinate documentation requests and project-related correspondence

Assist in resolving administrative and logistical issues that arise throughout project execution

Billing & Financial Administration

Prepare and submit monthly billings to general contractors

Complete pay applications and supporting documentation

Prepare lien waivers and other contract-required billing documents

Coordinate with accounting personnel to ensure accurate project billing and reporting

Obtain Notary Public certification within six (6) months of employment if not currently certified

Project Close-Out

Assist in assembling and submitting project closeout documentation

Coordinate collection of warranties, operation manuals, as-built drawings, and other required project documents

Ensure project files are complete and properly archived upon project completion

General Administrative Support

Maintain organized electronic and physical project files

Assist with document management and record retention

Utilize Microsoft Office Suite to prepare reports, spreadsheets, correspondence, and project documentation

Occasionally travel locally to pick up project documents, plans, permits, or other project-related materials

Provide additional administrative support to the Project Management team as needed

High school diploma or equivalent required; associate degree in business, construction management, accounting, or related field preferred

Previous experience in construction administration, project coordination, project support, or office administration preferred

Experience in commercial construction or electrical contracting is a plus

Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams

Strong organizational and time-management skills

Excellent written and verbal communication skills

Ability to manage multiple priorities and deadlines simultaneously

Strong attention to detail and problem-solving abilities

Basic accounting knowledge or experience with billing, invoicing, or pay applications preferred

Valid driver's license with acceptable driving record

What We're Looking For

A self-starter who takes initiative and follows through on tasks

Someone who enjoys working in a fast-paced, team-oriented environment

A strong communicator who can effectively coordinate with multiple stakeholders

An organized professional who thrives on keeping projects moving forward

A problem-solver who can adapt to changing priorities and project demands

Why Join Us?

Stable, full-time position with a growing commercial electrical contractor

Opportunity to work on diverse and challenging projects

Collaborative team environment with strong operational support

Health benefits (medical, dental, and vision options)

401(k) with company match

Paid Time Off (PTO)

Paid holidays