Estimating Admin: Bid Prep & Coordination Specialist

US Aggregates, Inc.; Griffith (IN); On-site; USD 42,000 - 52,000; Full time

Job summary

Milestone Contractors in Indianapolis area seeks an administrative professional to support the Estimating team. You will prepare bid documents, gather information, and input data into bid packages while ensuring accuracy.

You will deliver bids, attend public bid openings, and help with pre-qualification documents and supplier communications. This role emphasizes customer service, safety, and teamwork, with routine data entry and correspondence.

Qualifications

• High School or Equivalent Preferred.
• Associate's Degree or two years of college.
• Construction or heavy highway experience preferred.
• Communication Proficiency.
• Customer/Client Focused.
• Results Driven.
• Teamwork Orientation.
• Stress management/composure.
• Valid driver’s license required.

Responsibilities

• Prepares bid documents
• Assists in preparation of pre-qualification documents
• Gathers all required information and inputs into bid package
• Prepares INDOT DBE solicitations
• Ensures accuracy of all information
• Delivers/picks up bids; attend public bid openings
• Develops beneficial business relationships
• Develops good working relationships with customers, suppliers and subcontractors
• Performs day-to-day administrative tasks
• Assists with quantity take-off
• Assists with job promotions
• Assists with supplier and subcontractor solicitation
• Assists with shop/structural drawings
• Communicates with internal/external customers
• Answers inquiries via phone, email or in-person
• Provides highest levels of customer service
• Types letters, memos, correspondence and transmittals
• Promotes and maintains safe work environment
• Exhibits safe work behaviors
• Wears all prescribed PPE
• Additional duties and responsibilities as assigned

Skills

Communication Proficiency

Customer/Client Focused

Results Driven

Teamwork Orientation

Stress management/composure

Education

High School or Equivalent Preferred

Associate's Degree or two years of college

Job description

Milestone Contractors in Indianapolis area seeks an administrative professional to support the Estimating team. You will prepare bid documents, gather information, and input data into bid packages while ensuring accuracy.

You will deliver bids, attend public bid openings, and help with pre-qualification documents and supplier communications. This role emphasizes customer service, safety, and teamwork, with routine data entry and correspondence.