Proactive Administrative Assistant - On-Site, West Chester

Angelini Technologies - FAMECCANICA; Cincinnati (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Fameccanica North America in West Chester, Ohio is seeking an Administrative Assistant to join a growing team on-site. The role supports employees, leaders, visitors, and international colleagues while ensuring daily operations run smoothly and efficiently.

You will coordinate travel, assist with expense reporting, manage office needs, and help with events and records. This is a hands-on, service-oriented role requiring strong organization and communication skills.

Qualifications

• 3+ years of administrative support or related experience.
• Experience coordinating travel and expenses.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Concur or similar travel/expense system is a plus.

Responsibilities

• Coordinate business travel, accommodations, itineraries, and related logistics.
• Prepare, review, and submit employee expense reports through Concur, including receipts, coding, reconciliation, approvals, and follow-up.
• Manage office purchasing requests and supply ordering.
• Monitor workplace needs and help ensure offices remain organized, stocked, and functional.
• Support expatriate employees and international visitors with housing, accommodations, and local logistics.
• Coordinate vendors, deliveries, workplace services, facility requests, and operational errands.
• Plan company events, employee activities, outings, and special gatherings.
• Maintain organized records, documentation, receipts, approvals, and administrative files.
• Serve as a trusted and approachable point of contact for employees seeking administrative assistance.
• Support special projects and help wherever needed across the business.

Skills

MS Office

Outlook

Travel coordination

Communication

Tools

Concur

Job description

Fameccanica North America in West Chester, Ohio is seeking an Administrative Assistant to join a growing team on-site. The role supports employees, leaders, visitors, and international colleagues while ensuring daily operations run smoothly and efficiently.

You will coordinate travel, assist with expense reporting, manage office needs, and help with events and records. This is a hands-on, service-oriented role requiring strong organization and communication skills.