On-Site Administrative Assistant: Travel, Expenses & Office Ops

100KCrossing; Cincinnati (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

North America is seeking a proactive Administrative Assistant to join its West Chester, Ohio team. This full-time, on-site role supports employees, leaders, visitors, and international colleagues while helping daily operations run smoothly.

Key duties include coordinating travel, processing expense reports in Concur, managing purchasing, and keeping offices organized. Excellent communication and strong organizational skills are essential.

Qualifications

• 3+ years of administrative support or related experience.
• Experience coordinating travel, expenses, purchasing, or office operations.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Concur or a similar travel/expense system is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities independently with professionalism.

Responsibilities

• Coordinate business travel, accommodations, itineraries, and related logistics.
• Prepare, review, and submit employee expense reports through Concur, including receipts, coding, reconciliation, approvals, and follow-up.
• Manage office purchasing requests and supply ordering.
• Monitor workplace needs and help ensure offices remain organized, stocked, and functional.
• Support expatriate employees and international visitors with housing, accommodations, and local logistics.
• Coordinate vendors, deliveries, workplace services, facility requests, and operational errands.
• Plan company events, employee activities, outings, and special gatherings.
• Maintain organized records, documentation, receipts, approvals, and administrative files.
• Serve as a trusted and approachable point of contact for employees seeking administrative assistance.
• Support special projects and help wherever needed across the business.

Skills

Strong organizational skills

Excellent written and verbal commu­n­

Multitasking and prioritization

Customer-service oriented

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Concur or similar expense system

Job description

North America is seeking a proactive Administrative Assistant to join its West Chester, Ohio team. This full-time, on-site role supports employees, leaders, visitors, and international colleagues while helping daily operations run smoothly.

Key duties include coordinating travel, processing expense reports in Concur, managing purchasing, and keeping offices organized. Excellent communication and strong organizational skills are essential.