Administrative Assistant

Clark Schaefer Hackett; Cincinnati (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Fameccanica North America in West Chester, Ohio is seeking an Administrative Assistant to support employees, leaders, visitors, and international colleagues. The role ensures daily operations run smoothly, with regular interaction across engineering, manufacturing, operations, and leadership teams.

Expect a highly visible position that emphasizes organization and service orientation. You will plan events, manage records, and help with special projects while maintaining a flexible, hands-on

Qualifications

• 3+ years of administrative support or related experience.
• Experience coordinating travel, expenses, purchasing, or office operations.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Concur or a similar travel/expense system.
• Strong organization, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities independently with professionalism.
• Flexible, hands-on, service-oriented approach.

Responsibilities

• Coordinate business travel, accommodations, itineraries, and related logistics.
• Prepare, review, and submit employee expense reports through Concur, including receipts, coding, reconciliation, approvals, and follow-up.
• Manage office purchasing requests and supply ordering.
• Monitor workplace needs and help ensure offices remain organized, stocked, and functional.
• Support expatriate employees and international visitors with housing, accommodations, and local logistics.
• Coordinate vendors, deliveries, workplace services, facility requests, and operational errands.
• Plan company events, employee activities, outings, and special gatherings.
• Maintain organized records, documentation, receipts, approvals, and administrative files.
• Serve as a trusted and approachable point of contact for employees seeking administrative assistance.
• Support special projects and help wherever needed across the business.

Skills

Administrative support

Travel coordination

MS Office

Communication skills

Organization

Problem solving

Tools

Concur

Job description

JOB OPPORTUNITY: ADMINISTRATIVE ASSISTANT with Fameccanica in West Chester, Ohio

Full-Time | On-Site

Are you the person everyone counts on to keep things organized, anticipate needs, and make the workday run more smoothly? Do you enjoy variety, helping others, and taking ownership without waiting to be asked? If so, we want to talk to you!

About the Role

Fameccanica North America is seeking a proactive, service-oriented Administrative Assistant to join its growing team in West Chester, Ohio.

This role supports employees, leaders, visitors, and international colleagues while helping daily operations run smoothly. If you enjoy variety, take pride in being dependable, and believe every task matters, we would love to hear from you.

What You'll Do

• Coordinate business travel, accommodations, itineraries, and related logistics.
• Prepare, review, and submit employee expense reports through Concur, including receipts, coding, reconciliation, approvals, and follow-up.
• Manage office purchasing requests and supply ordering.
• Monitor workplace needs and help ensure offices remain organized, stocked, and functional.
• Support expatriate employees and international visitors with housing, accommodations, and local logistics.
• Coordinate vendors, deliveries, workplace services, facility requests, and operational errands.
• Plan company events, employee activities, outings, and special gatherings.
• Maintain organized records, documentation, receipts, approvals, and administrative files.
• Serve as a trusted and approachable point of contact for employees seeking administrative assistance.
• Support special projects and help wherever needed across the business.

What Makes This Role Unique

Fameccanica's West Chester operation includes two large nearby suites with both office and manufacturing operations. You will regularly interact with employees across engineering, manufacturing, operations, leadership, and international teams while helping keep business activities moving efficiently.

This is a highly visible role for someone who enjoys building relationships, solving practical problems, and making life easier for others. Regular movement between the two nearby suites is part of the workday.

What We're Looking For

• 3+ years of administrative support, office coordination, workplace services, facilities support, travel coordination, or related experience preferred.
• Experience coordinating travel, expense reporting, purchasing, or office operations.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Concur or a similar travel and expense management system is a plus.
• Strong organization, prioritization, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities independently with professionalism, discretion, and sound judgment.
• A flexible, hands-on, service-oriented approach and willingness to jump in wherever needed.

Why Fameccanica?

At Fameccanica North America, you will join a collaborative, fast-paced environment where employees work across functions and cultures to support advanced manufacturing operations. This role offers the opportunity to be at the center of the organization, build strong relationships, and make a visible impact every day.

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