Administrative Assistant: Travel, Events & Office Ops

Clark Schaefer Hackett; Cincinnati (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Fameccanica North America in West Chester, Ohio is seeking an Administrative Assistant to support employees, leaders, visitors, and international colleagues. The role ensures daily operations run smoothly, with regular interaction across engineering, manufacturing, operations, and leadership teams.

Expect a highly visible position that emphasizes organization and service orientation. You will plan events, manage records, and help with special projects while maintaining a flexible, hands-on

Qualifications

• 3+ years of administrative support or related experience.
• Experience coordinating travel, expenses, purchasing, or office operations.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Concur or a similar travel/expense system.
• Strong organization, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities independently with professionalism.
• Flexible, hands-on, service-oriented approach.

Responsibilities

• Coordinate business travel, accommodations, itineraries, and related logistics.
• Prepare, review, and submit employee expense reports through Concur, including receipts, coding, reconciliation, approvals, and follow-up.
• Manage office purchasing requests and supply ordering.
• Monitor workplace needs and help ensure offices remain organized, stocked, and functional.
• Support expatriate employees and international visitors with housing, accommodations, and local logistics.
• Coordinate vendors, deliveries, workplace services, facility requests, and operational errands.
• Plan company events, employee activities, outings, and special gatherings.
• Maintain organized records, documentation, receipts, approvals, and administrative files.
• Serve as a trusted and approachable point of contact for employees seeking administrative assistance.
• Support special projects and help wherever needed across the business.

Skills

Administrative support

Travel coordination

MS Office

Communication skills

Organization

Problem solving

Tools

Concur

Job description

Fameccanica North America in West Chester, Ohio is seeking an Administrative Assistant to support employees, leaders, visitors, and international colleagues. The role ensures daily operations run smoothly, with regular interaction across engineering, manufacturing, operations, and leadership teams.

Expect a highly visible position that emphasizes organization and service orientation. You will plan events, manage records, and help with special projects while maintaining a flexible, hands-on