Proactive Administrative Assistant – Legal Firm

The James Allen Companies, Inc; Chicago (IL); In loco; USD 42.000 - 54.000; Tempo pieno

Descrizione del lavoro

The James Allen Companies, Inc., a downtown Chicago law firm, seeks an Administrative Assistant to join its team. This broad, hands-on role suits someone who enjoys variety, takes initiative, and keeps the office and attorneys organized and moving forward.

The ideal candidate is independent, highly organized, and willing to take ownership of projects without constant direction, with potential exposure to higher-level support for firm leadership and a senior attorney.

Competenze

• Bachelor's degree required or in progress.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to multitask and manage priorities.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint).

Mansioni

• Provide day-to-day administrative support to attorneys and office leadership.
• Manage calendars, scheduling, meetings, and general coordination.
• Prepare, format, proofread, and organize documents.
• Assist with correspondence, presentations, reports, and other materials.
• Help create and update employee handbooks, procedure manuals, and internal documents.
• Assist with marketing-related projects and firm initiatives.
• Coordinate projects and follow up on outstanding items.
• Organize files, records, and office materials.
• Handle general office needs and administrative projects as they arise.
• Support leadership with a wide variety of business and operational tasks.
• Take ownership of special projects from beginning to completion.

Conoscenze

Organizational skills

Time management

Written communication

Verbal communication

Multi-tasking

Independent work

Attention to detail

Initiative

Formazione

Bachelor's degree

Strumenti

Microsoft Office

Descrizione del lavoro

The James Allen Companies, Inc., a downtown Chicago law firm, seeks an Administrative Assistant to join its team. This broad, hands-on role suits someone who enjoys variety, takes initiative, and keeps the office and attorneys organized and moving forward.

The ideal candidate is independent, highly organized, and willing to take ownership of projects without constant direction, with potential exposure to higher-level support for firm leadership and a senior attorney.