Executive Legal Assistant

Law Offices of Robert S. Gitmeid & Assoc. PLLC; Chicago (IL); On-site; USD 35,817 - 38,572; Full time

Benefits offered by this job

Competitive compensation

Hybrid Work Environment

Medical, Dental & Vision Benefits

401(k) Benefits with Employer Match

Paid Time Off (PTO)

Pre-Tax Transit Benefits

Business Casual Dress Code

Job summary

Law Offices of Robert S. Gitmeid & Assoc. PLLC is looking for an Office Manager for their Chicago Office. This position involves managing high-volume scheduling, overseeing office operations, and supporting a smooth administrative workflow in a hybrid work environment. Candidates should have 2–4 years of office management experience, display strong multitasking abilities, and be proactive in managing multiple priorities. Benefits include competitive compensation, medical, dental & vision benefits, and a supportive team culture.

Qualifications

• 2–4 years of office management or administrative experience required.
• Strong organizational and multitasking skills.
• Experience handling heavy, high-volume scheduling.

Responsibilities

• Manage high-volume scheduling and calendar coordination for attorneys.
• Oversee day-to-day office operations.
• Order and maintain office supplies and equipment.
• Serve as a central point of contact for administrative needs.
• Facilitate the transition to a paperless environment.

Skills

Office management or administrative experience

Strong organizational skills

Multitasking skills

High-volume scheduling

Team coordination

Job description

About the Firm

We are a consumer protection law firm located in the Financial District of New York City, providing representation to consumers who have been harassed or otherwise deceived by creditors and debt collectors. With our growing firm, we offer you the opportunity to develop your career in a practice that is rich in variety and challenges.

Position Summary

Office Manager / Administrative Coordinator – Chicago Office. Candidates must be currently based in Chicago. This role is ideal for someone highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage high-volume scheduling and calendar coordination for attorneys.
• Oversee day-to-day office operations.
• Help develop consistent templates for office use and format presentations for the Managing Attorney.
• Order and maintain office supplies and equipment.
• Serve as a central point of contact for administrative needs.
• Maintain a high-functioning workspace through smart organization, supply management, and essential errand coordination.
• Bring team members together by planning inclusive internal celebrations and cultural milestones.
• Facilitate the transition to a paperless environment by scanning and uploading all physical mail to the case management platform.
• Support the paralegal workflow by assisting with file organization and administrative tasks during peak periods.
• Handle daily office logistics and ad-hoc tasks with a proactive, 'no task too small' mindset.

Skills, Knowledge and Expertise

• 2–4 years of office management or administrative experience required.
• Strong organizational and multitasking skills.
• Experience handling heavy, high-volume scheduling.
• Ability to coordinate across teams, including IT and operations.
• Legal experience is not required.

Benefits

• Competitive compensation commensurate with expertise and previous experience.
• Hybrid Work Environment.
• Training & Guidance.
• Medical, Dental & Vision Benefits.
• 401(k) Benefits with Employer Match.
• Paid Time Off (PTO).
• Pre-Tax Transit Benefits.
• Business Casual Dress Code.
• An incredible team of smart and supportive people!

Job Information

Application Deadline: 19 June 2026
Department: Litigation
Location: Chicago Office
Compensation: $26.00 – $28.00 per hour