Legal Practice Assistant

Beacon Hill; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

Beacon Hill in Chicago is seeking a Practice Assistant to support senior associates and counsel within a busy practice group. This full-time role offers high-level administrative support and serves as a key resource for attorneys managing complex matters and client relationships.

The position follows a 35-hour work week with 9:30 AM–5:30 PM, five days onsite, with potential to shift to four days in-office as the Chicago office scales. Salary ranges from $75,000 to $95,000 depending on experience.

Qualifications

• 3-5 years of administrative support experience, preferably in a law firm or professional services.
• Ability to thrive in a high-volume, fast-paced environment with attention to detail.
• Experience coordinating complex travel arrangements and schedules.
• Strong organizational, written and verbal communication skills.
• Professional discretion and ability to work independently and as part of a team.

Responsibilities

• Provide day-to-day administrative support to attorneys and manage calendars.
• Coordinate complex domestic and international travel, itineraries and accommodations.
• Prepare and review expense reports and client billing-related documents.
• Enter and maintain time records and assist with client meetings and events.
• Support CRM updates, business development activities, and reporting needs.

Skills

Administrative support

Travel coordination

Time management

Communication

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Job description

A well-respected Chicago law firm is seeking a Practice Assistant to join its growing team. This is a full-time position supporting senior associates and counsel within a busy practice group, providing high-level administrative support and serving as a key resource for attorneys who manage complex matters and growing client relationships.

The role follows a 35-hour work week with a schedule of 9:30 AM-5:30 PM. The position is currently five days onsite, with the potential to transition to four days in-office once the Chicago office is fully established. The salary range for this position is $75,000-$95,000, depending on experience.

This is an excellent opportunity for a proactive administrative professional who enjoys being a true right hand to busy attorneys. The ideal candidate will have at least 3 years of administrative support experience, preferably within a law firm or professional services environment. The firm is seeking someone who is highly organized, tech-savvy, and forward-thinking, with the ability to anticipate needs, solve problems before they arise, and keep attorneys operating efficiently. Candidates who take initiative, connect the dots, and thrive in a fast-paced environment will be especially successful in this role.

Job Duties:

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and contingency planning
• Prepare, review, and process expense reports and reimbursement requests
• Enter, review, and maintain attorney time records in accordance with firm billing guidelines
• Assist with billing functions, including reviewing and editing bills
• Coordinate client meetings, internal meetings, events, and other attorney-facing activities
• Maintain attorney biographies, assist with new matter openings, and support administrative reporting needs
• Update and maintain CRM databases and assist with client relationship management initiatives
• Support business development efforts, including client outreach, client gifts, and relationship-building activities
• Serve as a primary administrative resource for attorneys and help facilitate communication with internal departments
• Utilize firm technology and workflow tools to manage tasks, records, and administrative processes
• Provide exceptional client service while handling sensitive and confidential information with discretion

Qualifications:

• 3-5 years of administrative support experience, preferably within a law firm or other professional services environment
• Strong ability to work effectively in a high-volume, fast-paced setting
• Experience coordinating complex travel arrangements and managing demanding schedules
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize competing responsibilities and consistently meet deadlines
• Proficiency with Microsoft Office Suite and other business technology platforms
• Excellent verbal and written communication skills
• Strong interpersonal skills and ability to work with professionals at all levels
• Ability to work independently while also contributing to a collaborative team environment
• Professional judgment, discretion, and commitment to confidentiality
• Associate's or Bachelor's degree preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.