Private Family Office EA & Personal Assistant (Hybrid)

BCL Search; New York; Hybrid; USD 115,000 - 130,000; Full time

Benefits offered by this job

Comprehensive benefits (medical,Dental

Vision, 401(k) with company match

Job summary

BCL Search is seeking an experienced Executive and Personal Assistant for a private family office based on Long Island. The role primarily supports one principal with additional support for another, starting with personal duties and expanding into executive tasks as involvement grows.

The position promises long-term growth, hands-on training, and a collaborative EA team. The candidate will manage calendars, travel, communications, and logistics with discretion and professionalism, coordinating

Qualifications

• Ideally 10–15 years of Executive Assistant / Personal Assistant experience, preferably within a private family office or similarly demanding, fast-paced support environment
• Demonstrated longevity in prior roles with long-term opportunity
• Exceptional discretion, unquestioned integrity, and sound judgment
• Superior communication and interpersonal skills, with a warm, professional approach
• Strong organizational and time management skills; ability to manage competing priorities and meet deadlines
• Advanced proficiency in Microsoft Outlook and Word, with proficiency in PowerPoint and Excel
• Experience using online travel booking and automated expense reporting systems
• Proactive, resourceful, and comfortable making informed decisions with minimal direction
• Positive attitude and willingness to roll up sleeves; no task too big or small
• High school diploma required; associate’s or bachelor’s degree preferred

Responsibilities

• Provide comprehensive executive and personal support to the primary executive and their family
• Manage busy calendars, schedule, anticipate materials and logistics for commitments
• Coordinate domestic and international travel, including itineraries
• Manage personal appointments, restaurant reservations, family activities, and day-to-day requests
• Liaise with household staff, property managers, vendors, and internal teams
• Prepare and proofread correspondence, presentations, reports, and other documents
• Process and track expense reports and reimbursements
• Assist with planning and logistics for family gatherings, corporate events, and special projects
• Maintain discretion handling confidential information

Skills

Discretion

Communication

Time management

Ownership/leadership

Independence

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Travel booking systems

Job description

BCL Search is seeking an experienced Executive and Personal Assistant for a private family office based on Long Island. The role primarily supports one principal with additional support for another, starting with personal duties and expanding into executive tasks as involvement grows.

The position promises long-term growth, hands-on training, and a collaborative EA team. The candidate will manage calendars, travel, communications, and logistics with discretion and professionalism, coordinating