Elite Executive & Personal Assistant (Hybrid)

BCL Search; Long Island (ME); Hybrid; USD 115,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

401(k) match

Dental coverage

Job summary

Our client, a private family office on Long Island, seeks an experienced Executive and Personal Assistant to support one principal and, to a lesser extent, another executive within the family office. The role emphasizes personal support with growing executive responsibilities, ongoing training, and collaboration with an established EA team.

Ideal candidate has 10–15 years of EA/PA experience, exceptional discretion, and strong organizational skills.

Qualifications

• 10-15 years of Executive Assistant / Personal Assistant experience in a private family office or similar fast-paced environment.
• Demonstrated longevity in prior roles and interest in a long-term opportunity.
• Discretion, integrity, and sound judgment essential.
• Strong communication and interpersonal skills with professional boundaries.
• Ability to manage competing priorities and meet deadlines.
• Experience with online travel booking and expense reporting systems.
• Willingness to take ownership and lead when needed.
• High school diploma required; associate's or bachelor's degree preferred.

Responsibilities

• Provide comprehensive executive and personal support to the principal and family.
• Manage calendars, schedule coordination, travel arrangements, and itineraries.
• Coordinate domestic and international travel, accommodations, transportation, and reservations.
• Prepare and proofread correspondence, presentations, reports, and documents.
• Process and track expense reports and reimbursements.
• Support planning of family gatherings, events, and projects.
• Collaborate with the EA team and maintain discretion with confidential information.
• Cover the administrative team as needed.

Skills

Executive support

Calendar management

Travel coordination

MS Outlook

MS Word

PowerPoint

Excel

Discretion

Communication

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Job description

Our client, a private family office on Long Island, seeks an experienced Executive and Personal Assistant to support one principal and, to a lesser extent, another executive within the family office. The role emphasizes personal support with growing executive responsibilities, ongoing training, and collaboration with an established EA team.

Ideal candidate has 10–15 years of EA/PA experience, exceptional discretion, and strong organizational skills.