Personal Assistant

Tiger Recruitment Ltd.; Village of Great Neck Estates (NY); On-site; USD 115,000 - 130,000; Full time

Job summary

Tiger Recruitment Ltd. is partnered with a growing family office on Long Island seeking a Personal Assistant / Executive Personal Assistant to support a principal. The role focuses on administrative and operational duties with strict confidentiality and discretion.

The ideal candidate will have extensive executive support experience, strong calendar and travel coordination skills, and the ability to work in a fast-paced, team-oriented environment.

Qualifications

• Minimum 7-10 years of corporate executive administrative experience.
• Experience interfacing with C-level executives and external guests.
• Family office experience highly preferred.
• High school diploma required; degree preferred.

Responsibilities

• Manage daily schedule for one or more individuals.
• Coordinate meetings and conference rooms; ensure on-time arrivals.
• Arrange and track travel and related expenses.
• Prepare letters, memoranda, presentations, and reports.
• Maintain discretion with confidential information; support management.

Skills

Executive support

Calendar management

Time management

Communication

Team player

Discretion

Travel planning

Managing multiple priorities

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

MS Word

Outlook

PowerPoint

Excel

Job description

Title: Personal Assistant / Executive Personal Assistant Salary: $115,000 - $130,000 p.a. Start: ASAP Tiger Recruitment is partnered with a growing family office based in Long Island that is looking for a Personal Assistant / Executive Personal Assistant to support a principal. The core responsibility of this position is to provide administrative and operational support in a dynamic environment while maintaining the utmost discretion concerning proprietary and confidential information. Must have experience in a Family Office, supporting C-levels and working within a team.

RESPONSIBILITIES

• Responsible for the daily schedule of one or more individuals
• anticipate necessary background materials Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time Handle a broad range of duties from day-to-day operational activities to scheduling meetings and correspondence with Ownership Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements Handle a large volume of travel planning, including airline reservations, hotel accommodations, car rental reservations, meals, car service arrangements etc.
• Process and track expense reports and reimbursements
• Produce letters, memoranda, presentations, reports, etc. as necessary
• Proofread documents for appropriate grammar, punctuation, and spelling
• Assist in presentation preparation and formatting
• Meticulous attention to the managers' shifting priorities while in and out of office
• Anticipate needs, responding promptly and accordingly
• Prioritize and manage multiple administrative projects simultaneously and promptly
• Experience and proficiency working with automated expense tracking
• Handles sensitive & confidential information in an appropriate manner
• Provide core administrative support
• Performing ad hoc projects as needed

REQUIREMENTS

• Minimum of 7-10 years of corporate executive administrative experience
• Experience in roles that interfaced with C-level executives and external guests
• Family office experience highly preferred
• High school diploma required
• associate or bachelor's degree preferred
• Excellent phone manner and management
• Absolute discretion and appropriate handling of highly sensitive information
• Advanced proficiency in MS Word and Outlook
• proficiency in PowerPoint and Excel
• Ability to perform in a fast-paced environment and interact with senior
• Enthusiastic team player with a positive attitude who works well
• Must be flexible to work overtime and be available as needed

JK228548