Private Family Office Personal Assistant (Hybrid)

High Profile, Inc.; Irving (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule

Benefits package

Full-time role

Job summary

High Profile, Inc. in Irving, TX is seeking a Personal Executive Assistant to provide high-level business, personal, and household support to a former CEO and family. The role requires discretion, proactive initiative, and exceptional organizational skills in a fast-paced environment.

The position offers a hybrid schedule (4 days onsite, 1 flex day) and opportunities to coordinate complex calendars, travel, and household activities for a private family office.

Qualifications

• 3+ years of Executive Assistant or Personal Assistant experience supporting senior executives, principals, or family offices.
• Strong calendar management, travel coordination, and personal support experience.
• Family office, household management, or property coordination experience preferred.
• Excellent organizational, communication, and multitasking skills.
• High level of discretion, professionalism, and attention to detail.
• Proactive, resourceful, and comfortable working independently.
• Proficiency with Apple devices and productivity tools preferred.
• Flexibility for occasional evening or weekend support.

Responsibilities

• Manage complex executive calendars, appointments, and family commitments.
• Coordinate domestic and international travel, including detailed itineraries.
• Provide personal and family support, including appointments, events, and special projects.
• Oversee property-related needs, vendor coordination, and maintenance schedules.
• Maintain confidential records, track expenses, and assist with bill coordination.
• Serve as a trusted liaison between the principal, family members, and external contacts.
• Manage competing priorities and occasional after-hours requests with professionalism.

Skills

Executive Assistant experience

Calendar management

Travel coordination

Discretion

Communication

Multitasking

Apple devices

Independent work

Flexibility

Tools

Apple devices

Productivity tools

Job description

High Profile, Inc. in Irving, TX is seeking a Personal Executive Assistant to provide high-level business, personal, and household support to a former CEO and family. The role requires discretion, proactive initiative, and exceptional organizational skills in a fast-paced environment.

The position offers a hybrid schedule (4 days onsite, 1 flex day) and opportunities to coordinate complex calendars, travel, and household activities for a private family office.