Executive/Personal Assistant to a Private Family Office in Long Island

BCL Search; New York; Hybrid; USD 115,000 - 130,000; Full time

Benefits offered by this job

Comprehensive benefits (medical,Dental

Vision, 401(k) with company match

Job summary

BCL Search is seeking an experienced Executive and Personal Assistant for a private family office based on Long Island. The role primarily supports one principal with additional support for another, starting with personal duties and expanding into executive tasks as involvement grows.

The position promises long-term growth, hands-on training, and a collaborative EA team. The candidate will manage calendars, travel, communications, and logistics with discretion and professionalism, coordinating

Qualifications

• Ideally 10–15 years of Executive Assistant / Personal Assistant experience, preferably within a private family office or similarly demanding, fast-paced support environment
• Demonstrated longevity in prior roles with long-term opportunity
• Exceptional discretion, unquestioned integrity, and sound judgment
• Superior communication and interpersonal skills, with a warm, professional approach
• Strong organizational and time management skills; ability to manage competing priorities and meet deadlines
• Advanced proficiency in Microsoft Outlook and Word, with proficiency in PowerPoint and Excel
• Experience using online travel booking and automated expense reporting systems
• Proactive, resourceful, and comfortable making informed decisions with minimal direction
• Positive attitude and willingness to roll up sleeves; no task too big or small
• High school diploma required; associate’s or bachelor’s degree preferred

Responsibilities

• Provide comprehensive executive and personal support to the primary executive and their family
• Manage busy calendars, schedule, anticipate materials and logistics for commitments
• Coordinate domestic and international travel, including itineraries
• Manage personal appointments, restaurant reservations, family activities, and day-to-day requests
• Liaise with household staff, property managers, vendors, and internal teams
• Prepare and proofread correspondence, presentations, reports, and other documents
• Process and track expense reports and reimbursements
• Assist with planning and logistics for family gatherings, corporate events, and special projects
• Maintain discretion handling confidential information

Skills

Discretion

Communication

Time management

Ownership/leadership

Independence

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Travel booking systems

Job description

Executive/Personal Assistant to a Private Family Office in Long Island

• Long Island, New York

Our client, an established private family office on Long Island, is looking for an experienced Executive and Personal Assistant to join its collaborative, longstanding administrative team. Approximately 90% of the role will involve executive and personal support to one executive and their family, with the remaining 10% dedicated to executive support for another executive within the family office. The position will initially lean toward personal support, with executive responsibilities growing as the principal becomes more involved in the family business. This role offers excellent potential for long-term growth alongside the executive, with hands-on training and support from an experienced EA team. Confidentiality, sound judgment, flexibility, and a strong commitment to building a lasting working relationship are imperative to succeed in this role.

RESPONSIBILITIES

Provide comprehensive executive and personal support to the primary executive and their family, with additional executive support to another principal

Manage busy business and personal calendars, proactively resolve scheduling conflicts, and anticipate materials and logistics needed for upcoming commitments

Coordinate domestic and international travel, including flights, accommodations, ground transportation, reservations, and detailed itineraries

Manage personal appointments, restaurant reservations, family activities, and other day-to-day requests

Liaise with household staff, property managers, vendors, and internal teams to coordinate personal and household needs

Prepare and proofread correspondence, presentations, reports, and other documents

Process and track expense reports and reimbursements

Track requests, deadlines, and outstanding items, anticipating needs and ensuring timely follow-through

Assist with planning and logistics for family gatherings, corporate events, and special projects

Partner closely with the established EA team, learning family preferences and procedures while gradually assuming ownership of the principals’ needs

Provide coverage and support across the administrative team as needed

Maintain the highest level of discretion when handling confidential personal and business information

QUALIFICATIONS

Ideally 10–15 years of Executive Assistant / Personal Assistant experience, preferably within a private family office or similarly demanding, fast-paced support environment

Demonstrated longevity in prior roles and an interest in a long-term opportunity with room to grow

Exceptional discretion, unquestioned integrity, and sound judgment

Superior communication and interpersonal skills, with a warm, professional approach, appropriate boundaries, and the confidence to take ownership/leadership

Strong organizational and time management skills; ability to manage competing priorities accurately and meet deadlines

Advanced proficiency in Microsoft Outlook and Word, with proficiency in PowerPoint and Excel

Experience using online travel booking and automated expense reporting systems

Proactive, resourceful, and comfortable making informed decisions with minimal direction

Positive attitude and willingness to roll up sleeves; no task too big or too small

Ability to work independently while collaborating closely with an experienced, established team

Flexibility to adapt to changing responsibilities and schedules, including additional hours and availability as needed

High school diploma required; associate’s or bachelor’s degree preferred

SALARY

$115–130K base depending on experience + bonus + comprehensive benefits, including medical, dental, vision, and a 401(k) with company match

HOURS

8am–5pm, Monday–Friday, with flexibility based on the principals’ needs

Hybrid schedule: 3 days/week in the Long Island office and 2 days remote

Initial three-month training period: 4 days/week in office and 1 day remote

Additional in-person availability as needed