Principal Secretary & Records Coordinator

TrulyHired; Boston (MA); On-site; USD 40,000 - 65,000; Full time

Job summary

Boston Public Schools seeks an organized School Secretary (Grade 23) to provide essential administrative support to the principal. The role involves confidential records handling, communications, payroll processing, and student/staff assistance within a busy school environment.

Responsibilities include managing data, coordinating events, and supervising clerical staff while ensuring smooth office operations.

Qualifications

• Basic computer skills including word processing and email.
• Good communication skills for interactions with staff, students, and families.
• Successful completion of appropriate coursework.
• High School diploma or equivalent is required.

Responsibilities

• Maintain confidential student and staff records and manage filing systems (paper and electronic).
• Manage incoming/outgoing communications: mail, email, and phone; draft and distribute correspondence and notices.
• Process requisitions, order and dispense supplies, and maintain school fund records.
• Prepare payroll to ensure staff are compensated, including substitutes and stipends, and prepare the Department Time Summary.
• Assist with student registration, bus changes, and respond to inquiries from parents, teachers, and students; support HR procedures as needed.
• Operate and troubleshoot office equipment and coordinate information flow in an organized space.
• Assist in planning school events and meetings; prepare event materials and invitations.
• Supervise clerical staff and provide training to new team members; support computer usage.
• Submit work orders and building permits, and create school signage.

Skills

Basic computer skills

Good communication skills

Education

High School diploma or equivalent

Job description

Boston Public Schools seeks an organized School Secretary (Grade 23) to provide essential administrative support to the principal. The role involves confidential records handling, communications, payroll processing, and student/staff assistance within a busy school environment.

Responsibilities include managing data, coordinating events, and supervising clerical staff while ensuring smooth office operations.