School Secretary & Records Administrator

Community Academy of Science & Health; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Community Academy of Science & Health in Boston seeks a Principal Clerk/School Secretary Grade 23 to provide primary administrative support to the principal, handling complex clerical work with independent judgment and modern office technology.

The role includes records management, communications, payroll preparation, HR support, event coordination, and supervision of clerical staff within a traditional school day schedule.

Qualifications

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.

Responsibilities

• Records management and confidentiality of student and teacher records.
• Manage all communications (mail, email, phone) and greeting visitors.
• Process requisitions, order and dispense supplies, and maintain funds records.
• Prepare payroll for staff and substitutes; track stipends and DTS.
• Assist with student registration, bus changes, and HR leaves.
• Operate and troubleshoot office equipment and coordinate information flow.
• Plan and coordinate school events and committee projects.
• Supervise clerical staff and train new team members.
• Submit work orders and create school signage.

Skills

Basic computer skills

Good communication skills

Education

High School diploma or equivalent

Job description

Community Academy of Science & Health in Boston seeks a Principal Clerk/School Secretary Grade 23 to provide primary administrative support to the principal, handling complex clerical work with independent judgment and modern office technology.

The role includes records management, communications, payroll preparation, HR support, event coordination, and supervision of clerical staff within a traditional school day schedule.