Principal's Office: Executive Secretary & Liaison

School District 27J; Brighton (CO); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Talon Ride Middle School is seeking an administrative assistant to support the Principal, handle office management, records maintenance and financial recordkeeping. You will act as the public relations liaison between the school and administrators, staff, students, parents and the community.

Responsibilities include greeting visitors, handling communications, maintaining files, processing forms and preparing budgets, while supervising office paraprofessionals and ensuring smooth daily operations.

Qualifications

• High school diploma or equivalent plus post secondary courses in office management, secretarial, word processing, computer and bookkeeping.
• Strong oral and written communication, interpersonal, public relations, tact, customer service and problem solving.
• Ability to project a professional image through business conduct and appearance.
• Ability to work independently, exercise judgment and handle multiple tasks and deadlines.
• Confidentiality is required in all aspects of the job.
• Operating knowledge of computers, office equipment and phone system.
• First Aid and CPR certifications within 2 months after hire.
• Bilingual English/Spanish helpful; background check required.

Responsibilities

• Greet visitors and staff; provide materials, answer phones and route calls.
• Oversee projects and ensure timely completion.
• Prepare letters, reports, memos and newsletters.
• Maintain filing systems for the office and building.
• Maintain and reconcile school financial records and inventory; process orders and prepare budgets.
• Track attendance and manage enrollment/withdrawals for students.
• Monitor staff absences and coordinate substitutes.
• Maintain student records and communicate with parents as needed.

Skills

Verbal communication

Written communication

Interpersonal skills

Public relations

Problem solving

Customer service

Diplomacy

PC skills

Bilingual helpful

Education

High school diploma or equivalent plus courses in office management/secretarial

Job description

Talon Ride Middle School is seeking an administrative assistant to support the Principal, handle office management, records maintenance and financial recordkeeping. You will act as the public relations liaison between the school and administrators, staff, students, parents and the community.

Responsibilities include greeting visitors, handling communications, maintaining files, processing forms and preparing budgets, while supervising office paraprofessionals and ensuring smooth daily operations.