Principal's Office: Executive Administrative Assistant

BOGOTA PUBLIC SCHOOLS; Bogota (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

BOGOTA PUBLIC SCHOOLS is seeking an Administrative Assistant at the CTE building to provide confidential administrative and secretarial support to the Principal, coordinating communications with staff, parents, other school districts, and public agencies to ensure smooth operations.

Under the Principal's direct supervision, you will manage the calendar, prepare documents, assist visitors, and maintain records to support efficient school operations.

Qualifications

• Graduation from high school.
• Associates degree with coursework in business, word processing, office procedures and record keeping preferred.
• Shorthand or speed writing skills desirable.
• Successful experience in public service and executive administrative assistance or executive secretarial position.
• Spanish fluency preferred.

Responsibilities

• Composes routine and complex documents for communicating information to staff, parents, the public, and others.
• Prepares notices and distributes correspondence for informing school employees and the public.
• Maintains Principal's calendar and coordinates work-related appointments and meetings.
• Maintains calendar of school events and coordinates activities.
• Maintains documents and records for up-to-date reference.
• Maintains application system including posting job vacancies and distribution of applications.
• Assists visitors including students, parents, substitutes, and staff.
• Process incoming mail and send outgoing mail.
• Responds to inquiries from students, parents and employees, providing information and direction.

Skills

Office admin

Google Suite

Microsoft Office

Organization

Communication

Confidentiality

Education

High school diploma

Associate degree in business

Tools

Google Suite

Microsoft Office

Job description

BOGOTA PUBLIC SCHOOLS is seeking an Administrative Assistant at the CTE building to provide confidential administrative and secretarial support to the Principal, coordinating communications with staff, parents, other school districts, and public agencies to ensure smooth operations.

Under the Principal's direct supervision, you will manage the calendar, prepare documents, assist visitors, and maintain records to support efficient school operations.