Registrar

BRENHAM ISD; Brenham (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Brenham Independent School District is seeking a Secretary to Principal at an assigned campus to ensure efficient operation of the school office and to provide clerical support to staff. Primary duties include preparing communications, maintaining attendance records, managing the calendar, processing purchase orders, assisting students, parents, and teachers, and protecting confidentiality.

The position requires a high school diploma or GED and at least two years of secretarial experience, plus

Qualifications

• High school diploma or GED
• 2 years of secretarial experience
• Proficient keyboarding and file maintenance
• Ability to use software to develop spreadsheets and databases
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to manage multiple tasks with short notice
• Strong organizational, communication, and interpersonal skills

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations
• Maintain daily teacher attendance log and records for substitutes; process time records and leave requests
• Maintain school calendar of events
• Compile, maintain, and file reports and student records
• Receive calls, take messages, and route to staff
• Assist students, teachers, and parents as needed
• Schedule meetings and manage principal's calendar
• Prepare and deposit activity funds; maintain related ledgers
• Assist with budget preparation and purchasing processes
• Maintain inventory of assets, equipment, and supplies
• Assist with faculty meetings and campus events
• Sort and distribute mail and documents
• Administer medication to students in nurse's absence; monitor illnesses
• Maintain confidentiality

Job description

Brenham Independent School District - Job Description

Job Title/Position: Secretary to Principal

Department/School: Assigned Campus

Pay Information: Clerical Compensation Plan

Days: _____

Supervised By: Assigned Campus Principal

FLSA: Non-Exempt

Date Revised: February 2016

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications (Experience/Education/Certification): High school diploma or GED; and __2__ years of secretarial experience

Major Responsibilities:

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar of principal.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records and expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures and notify parents of student's illness in nurse's absence.
• Maintain confidentiality.

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Supervisory Responsibilities: Monitorthe work of campus secretariesand clerical aides.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands): Useof standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; work with frequent interruptions; and maintain emotional control under stres.

The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required. The district shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual's race, color, religion, sex, or national origin. Nor shall the district limit, segregate, or classify its employees or applicants for employment in any way that would deprive or tend to deprive an individual of employment opportunities or otherwise adversely affect the status as an employee because of the individual's race, color, religion, sex or national origin.