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Brenham Independent School District; Brenham (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Brenham Independent School District seeks a Secretary to Principal for the Alton Elementary campus. The role supports the principal and school office, handling clerical tasks, communications, records, events, and daily operations.

Qualifications include a high school diploma or GED and at least two years of secretarial experience. The position involves managing attendance logs, budget duties, scheduling, and assisting students, staff, and parents while maintaining confidentiality.

Qualifications

• High school diploma or GED required; two years of secretarial experience preferred.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles and ability to maintain auditable records.

Responsibilities

• Prepare campus communications, forms, manuals, reports, purchase orders, and payment authorizations following district standards.
• Maintain daily teacher attendance logs and substitute records; process time records and leave requests.
• Maintain school calendar and file reports; manage student records as required.
• Answer incoming calls, route messages, and assist students, teachers, and parents.
• Schedule meetings and manage the principal's calendar; prepare cash deposits for activity accounts.
• Assist with campus budget prep and procure supplies; maintain asset inventory.
• Plan, prepare, and set up faculty meetings and campus activities.
• Sort and distribute mail and documents; maintain confidentiality.
• Administer medication to students in nurse's absence; monitor student health signals.

Skills

Secretarial experience

Keyboarding

Records management

Microsoft Office

Organization

Interpersonal skills

Communication skills

Data entry

Education

High school diploma or GED

Tools

Microsoft Office

Job description

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• Date Posted:
  8/26/2026
• Location:
  Alton Elementary

Job Title/Position: Secretary to Principal Department/School: Assigned Campus

Pay Information: Clerical Compensation Plan
Days: _____ Supervised By: Assigned Campus Principal

FLSA: Non-Exempt Date Revised: February 2016

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications (Experience/Education/Certification):

High school diploma or GED; and __2__ years of secretarial experience

Major Responsibilities:

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar of principal.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records and expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures and notify parents of student's illness in nurse's absence.
• Maintain confidentiality.

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Supervisory Responsibilities:

Monitorthe work of campus secretariesand clerical aides.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Useof standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; work with frequent interruptions; and maintain emotional control under stress.

The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required. The district shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual's race, color, religion, sex, or national origin. Nor shall the district limit, segregate, or classify its employees or applicants for employment in any way that would deprive or tend to deprive an individual of employment opportunities or otherwise adversely affect the status as an employee because of the individual's race, color, religion, sex or national origin.

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