Principal's Administrative Secretary

Mesa Public Schools; Mesa (AZ); On-site; USD 49,667,000 - 70,738,000; Full time

Benefits offered by this job

Sick leave

Holidays

Retirement matched through the Arizona

Health insurance

Life insurance

Job summary

Mesa Public Schools in Mesa, AZ, is seeking an administrative assistant to provide clerical support to the site administrator and staff. You will communicate district and school information and help ensure financial, legal and administrative compliance.

The role requires accurate typing, data compilation from timesheets, enrollment, attendance, and reports; you will prepare documents, schedule activities, and maintain files, while collaborating with students, parents, teachers and district

Qualifications

• High School education or equivalent.
• Previous related work experience.

Responsibilities

• Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnel
• Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Compile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etc
• Process and/or prepare documents and materials (i.e. PARFs, requisitions, timesheets, transcripts, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnel
• Secure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activities
• Establish and maintain accurate site files and records in accordance with district, state and/or federal regulations
• Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelines
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• May direct or guide other personnel assigned to site
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Skills

Typing

Word processing

Excel

Communication

Organization

Confidentiality

Interpersonal skills

Decision making

Pupil relations

Education

High School diploma or equivalent

Tools

Word

Excel

Job description

Mesa Public Schools in Mesa, AZ, is seeking an administrative assistant to provide clerical support to the site administrator and staff. You will communicate district and school information and help ensure financial, legal and administrative compliance.

The role requires accurate typing, data compilation from timesheets, enrollment, attendance, and reports; you will prepare documents, schedule activities, and maintain files, while collaborating with students, parents, teachers and district