Secretary to Principal - Mesa Academy for Advanced Studies

Mesa Public Schools; Mesa (AZ); On-site; USD 49,667,000 - 70,738,000; Full time

Benefits offered by this job

Sick leave

Holidays

Retirement matched through the Arizona

Health insurance

Life insurance

Job summary

Mesa Public Schools in Mesa, AZ, is seeking an administrative assistant to provide clerical support to the site administrator and staff. You will communicate district and school information and help ensure financial, legal and administrative compliance.

The role requires accurate typing, data compilation from timesheets, enrollment, attendance, and reports; you will prepare documents, schedule activities, and maintain files, while collaborating with students, parents, teachers and district

Qualifications

• High School education or equivalent.
• Previous related work experience.

Responsibilities

• Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnel
• Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Compile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etc
• Process and/or prepare documents and materials (i.e. PARFs, requisitions, timesheets, transcripts, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnel
• Secure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activities
• Establish and maintain accurate site files and records in accordance with district, state and/or federal regulations
• Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelines
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• May direct or guide other personnel assigned to site
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Skills

Typing

Word processing

Excel

Communication

Organization

Confidentiality

Interpersonal skills

Decision making

Pupil relations

Education

High School diploma or equivalent

Tools

Word

Excel

Job description

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$21.01

Class/Calendar:

B22, 11.25

Benefits:

Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

Key Responsibilities:

• Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnel
• Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Compile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etc
• Process and/or prepare documents and materials (i.e. PARFs, requisitions, timesheets, transcripts, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnel
• Secure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activities
• Establish and maintain accurate site files and records in accordance with district, state and/or federal regulations
• Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelines
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• May direct or guide other personnel assigned to site
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Previous related work experience

Preferred Qualifications:

• Public school experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
• Must enjoy working with students, teachers and parents and have an understanding of pupil problems
• Ability to evaluate situations and make decisions in absence of site administrator
• Ability to communicate effectively (verbal and written); maintain confidentiality
• Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

Work Environment & Physical Requirements:

• Typically based in the school's main office or administrative area
• Frequent contact with students, parents, teachers, and administrators—requiring strong interpersonal and communication skills
• Regularly interacts with the principal, assistant principal, faculty, and district personnel.
• Manages multiple tasks simultaneously—answering phones, handling paperwork, scheduling, etc.
• May need to deal with disciplinary issues, upset parents, or urgent administrative tasks The mention of software is addressed in the Skills & Competencies section so not needed
• Positions in this classification often require physical activities such as stooping, kneeling, crouching, standing, walking, and sitting
• Occasional lifting or carrying files, books, etc up to 40 lbs
• The job involves finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), and focusing ability

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.