Presidential Executive Assistant

SUNY Brockport; Village of Brockport (NY); On-site; USD 85,000 - 95,000; Full time

Job summary

SUNY Brockport seeks an Executive Assistant to the President. This role serves as the primary administrative contact for the Office of the President and supports the President’s Cabinet through meeting coordination and materials preparation.

The ideal candidate will manage the President’s calendar, coordinate travel, prepare briefing materials, and maintain confidential records with discretion in a fast-paced university setting.

Qualifications

• Bachelor's degree by time of appointment from an accredited college or university
• Minimum of five years of progressively responsible administrative experience
• Experience coordinating, scheduling, organizing meetings, and preparing meeting materials
• Strong interpersonal, written, and verbal communication skills with attention to detail
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams

Responsibilities

• Serves as the primary administrative point of contact for the President
• Manages the President’s calendar, balancing meetings, campus visibility, student engagement, external commitments, preparation time, and travel
• Evaluates scheduling requests and communicates changes promptly
• Coordinates travel, itineraries, transportation, accommodations, registration, briefing materials, and expense reimbursement
• Prepares daily and weekly schedules and briefing materials; gathers agendas and background materials
• Drafts and coordinates correspondence, memoranda, reports, and presentations
• Coordinates meetings of the President’s Cabinet and documents decisions and actions
• Tracks action items and deadlines; provides reminders
• Provides admin support for University Council meetings and presidential events
• Responds to inquiries from students, families, faculty, staff, alumni, and partners

Skills

Administrative experience

Interpersonal skills

Written & verbal communication

Microsoft Office proficiency

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

SUNY Brockport seeks an Executive Assistant to the President. This role serves as the primary administrative contact for the Office of the President and supports the President’s Cabinet through meeting coordination and materials preparation.

The ideal candidate will manage the President’s calendar, coordinate travel, prepare briefing materials, and maintain confidential records with discretion in a fast-paced university setting.