Executive Assistant to the President, National Brokerage

Douglas Elliman Real Estate; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Douglas Elliman Real Estate is seeking an Executive Assistant to the President for their National Brokerage. This full-time role in New York involves managing the President's calendar, coordinating travel, and serving as a primary contact for stakeholders.

The ideal candidate will have at least 2 years of executive support experience, strong organizational skills, and exceptional communication abilities. A keen attention to detail and the ability to handle confidential information is essential for this role.

Qualifications

• Minimum 2 years of experience providing executive support.
• Excellent attention to detail.
• Ability to work independently on projects, from conception to completion.

Responsibilities

• Manage business and social calendar on behalf of the President.
• Communicate directly and on behalf of the President with stakeholders.
• Arrange complex domestic travel itineraries.

Skills

Strong organizational skills

Interpersonal skills

Written and verbal communication skills

Confidential information handling

Job description

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Executive Assistant to the President, National Brokerage

Full Time Clerical New York, NY, US

19 days ago Requisition ID: 1082

Salary Range: $100,000.00 To $120,000.00 Annually

General Description

Reporting directly to the President of Nation Brokerage, the Executive Assistant will provide executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President. The Executive Assistant also serves as a liaison to several senior management teams.

Essential Functions

• Manage business and social calendar on behalf of the President, schedule meetings and appointments, and discern what needs to be prioritized so that the calendar is consistently up to date.
• Act as gatekeeper and gateway to the President’s time and office, thereby ensuring their schedule is followed and respected.
• Communicate in a polished and timely manner, directly and on behalf of the President, with senior executives and their teams, both within the DE organization and with external clients and stakeholders on behalf of the President.
• Arrange complex and ever-changing domestic travel itineraries, including private and commercial flights, car services, dining reservations, meetings/events and hotel accommodations.
• Monitor and manage flights, check ins, weather, troubleshooting logistical problems during travel days.
• Research, prioritize and follow up on incoming issues addressed to the President, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Prepare and submit expense reports and resolve any issues with payment.
• Coordinate various events such as high-level business dinners and board meetings.
• Build and maintain strong working relationships with Regional CEOs, Sales Managers, Department Heads and fellow administrative staff.
• Assist with special projects and additional functions as requested.

Qualifications

• Minimum 2 years of experience providing executive support.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and expert level written and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Must exercise good judgment in a variety of situations.
• Must have the ability to work independently on projects, from conception to completion.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.