Executive Coordinator

Davoil Inc.; Fort Worth (TX); Presencial; USD 48 000 - 68 000; Tempo integral

Resumo da oferta

Davoil Inc. in Texas seeks an Executive Assistant to the President to serve as the primary contact and to provide confidential administrative support.

The role requires exceptional organization, proactive problem-solving, and the ability to manage competing priorities in a fast-paced small business environment. You will coordinate calendars, travel, meetings, and office operations while maintaining discretion.

Qualificações

• Bachelor's degree preferred or equivalent experience.
• 3+ years of experience as an Executive Assistant or similar role.
• Experience in a small business environment preferred.
• Proficient in MS Office and strong written/verbal communication.

Responsabilidades

• Manage the President's calendar, including scheduling meetings and prioritizing time-sensitive tasks.
• Prepare and organize meeting agendas, notes, and follow-up materials.
• Handle correspondence, e-mails, calls, and written communications for the President.
• Track key projects and deadlines and present data or reports as requested.
• Coordinate travel plans, itineraries, and accommodations for traveling team members.
• Maintain and organize company records and documentation; assist with budgeting and procurement.
• Support HR activities such as onboarding and team-building events.
• Handle projects to support operations and growth as needed.

Conhecimentos

Organizational skills

Time management

Communication (written & verbal)

Multitasking

Discretion & confidentiality

Professionalism

Formação académica

Bachelor's degree or equivalent experience

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Position Summary:
The Executive Assistant to the President will serve as the primary point of contact and administrative support for the President. This role requires exceptional organizational skills, proactive problem-solving, and the ability to handle confidential information with discretion. The ideal candidate is a self-starter who thrives in a multitasking environment and can adapt to changing priorities.

Key Responsibilities:

• Administrative Support
  • Manage the President's calendar, including scheduling meetings, coordinating appointments, and prioritizing time-sensitive tasks.
  • Prepare and organize meeting agendas, notes, and follow-up materials.
  • Handle correspondence, e-mails, calls, and written communications on behalf of the President.
• Project Management
  • Assist in tracking key projects and initiatives to ensure deadlines are met.
  • Research, compile, and present data or reports as requested.
  • Act as a liaison between the President and team members to ensure alignment on priorities.
• Travel and Event Coordination
  • Arrange travel plans, itineraries, and accommodations for all traveling team members.
  • Coordinate logistics for company events, meetings, and off-site engagements.
• Operations Support
  • Maintain and organize company records and documentation.
  • Assist with administrative tasks related to budgeting, vendor management, or procurement.
  • Support HR and team activities, such as onboarding and team-building events.
• Other Duties as Assigned
  • Handle projects or tasks as needed to support the company’s operations and growth.

Qualifications:

• Education: Bachelor's degree preferred or equivalent experience.
• Experience: 3+ years of experience as an Executive Assistant or similar role, preferably in a small business environment.
• Skills:
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • High degree of professionalism, discretion, and confidentiality.

3 days a week