Presidential Events & Special Projects Coordinator

Bowdoinham Country Store; Brunswick (ME); Hybrid; USD 41,000 - 44,000; Part time

Benefits offered by this job

Health insurance

Generous Retirement Plan – 401(a) and

Paid Time Off: vacation and personal/s

Paid Parental Leave (Available after 1

Household access to College facilities

Job summary

Bowdoin College is seeking an Events and Special Projects Assistant in the President’s Office to plan, execute, and manage high-profile events and initiatives aligned with strategic goals.

The role leads event planning for signature and ad hoc events at Parker Cleaveland House and other campus locations, coordinating with internal teams and external stakeholders for flawless execution.

Qualifications

• Minimum of 4 years experience in an administrative or similar role.
• Strong ability to plan, organize, and manage multiple projects and tasks.
• Advanced written and verbal communication; effective with internal/external stakeholders.

Responsibilities

• Plan, execute and staff the President’s recurring calendar of signature events and related meals.
• Coordinate with President’s Office, Cleaveland House staff, and academic departments for logistics.
• Lead on hospitality for Board of Trustee meetings, including meals, receptions, and refreshments.
• Provide logistical support for special meetings, retreats and campus visits.
• Handle scheduling, invoicing and general administrative tasks for special projects.
• Maintain organized records and conduct post-event debriefs to improve future events.

Skills

Event planning

Hospitality

Stakeholder management

Communication

Time management

Education

High school diploma or GED

Associate’s degree preferred

Tools

MS Office Suite (Word, Excel, PowerPoint)

Scheduling software

Email platforms

Job description

Bowdoin College is seeking an Events and Special Projects Assistant in the President’s Office to plan, execute, and manage high-profile events and initiatives aligned with strategic goals.

The role leads event planning for signature and ad hoc events at Parker Cleaveland House and other campus locations, coordinating with internal teams and external stakeholders for flawless execution.