Presidential Events & Projects Coordinator

West Michigan Hispanic Chamber of Commerce; Holland, Northern (MI, KY); Hybrid; USD 52,000 - 70,000; Part time

Job summary

Hope College in Michigan seeks a dedicated Office of the President - Special Events & Projects Coordinator to lead planning, logistics, and on-site execution of high-touch events for Trustees, donors, and distinguished guests. This role supports special projects and works closely with the Executive Assistant/Project Manager to ensure exceptional service and smooth operations.

The position emphasizes hospitality, discretion, creativity, and attention to detail, with a flexible 0.75–0.8 FTE

Qualifications

• Experience planning and executing high-touch or executive-level events.
• Ability to handle sensitive matters with discretion and tact.
• Excellent organizational skills across multiple events and projects.
• Experience coordinating vendors, venues, catering, and budgets from planning to reconciliation.
• Proactive, resourceful, and able to anticipate needs and solve problems.
• Strong interpersonal skills for working with senior leaders, Trustees, donors, and guests.
• Strong written and verbal communication; proficient with standard software tools.

Responsibilities

• Lead planning, design, and execution of Presidential events and guest hospitality.
• Own event details end to end: themes, decor, menus, room setup, vendors, run-of-show, on-site management.
• Coordinate travel, lodging, and hospitality for Trustees and guests.
• Support special projects and initiatives with timelines, tasks, vendor coordination, and follow-through.
• Maintain event budgets and reconcile invoices in partnership with leadership.
• Provide administrative support and represent the Office of the President professionally.

Skills

Event planning

Guest hospitality

Budget coordination

Vendor coordination

Executive support

Communication

Tools

Microsoft Word

Excel

PowerPoint

Job description

Hope College in Michigan seeks a dedicated Office of the President - Special Events & Projects Coordinator to lead planning, logistics, and on-site execution of high-touch events for Trustees, donors, and distinguished guests. This role supports special projects and works closely with the Executive Assistant/Project Manager to ensure exceptional service and smooth operations.

The position emphasizes hospitality, discretion, creativity, and attention to detail, with a flexible 0.75–0.8 FTE