Lead Event Planner for High-Profile University Events

Montclair State University; Montclair Heights (NJ); On-site; USD 52,000 - 62,000; Part time

Job summary

Montclair State University invites applications for an Assistant Director of Special Events to lead planning, coordination, and execution of high-profile presidential, student development, and campus life events. The role requires collaboration with university partners to enhance the institution's profile through strategic events.

The position oversees budgets, staffing, vendor relations, registrations, and post-event analyses.

Qualifications

• Bachelor's degree from accredited college or university.
• At least two years of progressively responsible professional experience in planning and managing large-scale, complex, high-profile events at an institution of higher education or related field.
• Outstanding interpersonal communication skills and ability to collaborate with a variety of internal and external clients.
• Strong project management, problem-solving, organizational, and multitasking abilities with the capacity to meet deadlines while balancing multiple projects.
• Ability to work flexible hours and be physically present during events, including evenings, weekends and occasional holidays.

Responsibilities

• Participates in planning and management of department initiatives to support strategic goals.
• Supervises department staff in the director's absence and coordinates with internal/external stakeholders.
• Develops event budgets, monitors POs, and reconciles invoices post-event.
• Creates and maintains registration systems and event software; prepares timelines and agendas.
• Coordinates on-site staffing and vendor management, including venues, AV, catering, and logistics.
• Ensures ADA compliance and inclusive event experiences; maintains brand standards.

Skills

Interpersonal communication

Project management

Organizational skills

Problem-solving

Attention to detail

Multitasking

Flexibility

Education

Bachelor's degree

Job description

Montclair State University invites applications for an Assistant Director of Special Events to lead planning, coordination, and execution of high-profile presidential, student development, and campus life events. The role requires collaboration with university partners to enhance the institution's profile through strategic events.

The position oversees budgets, staffing, vendor relations, registrations, and post-event analyses.