Executive Events Coordinator: Special Ceremonies

Duke Clinical Research Institute; Durham (NC); On-site; USD 61,000 - 88,000; Full time

Job summary

Duke University seeks an experienced Events Coordinator to plan and coordinate a wide range of ceremonial and executive events hosted by the President and other senior leaders. You will manage dinners, luncheons, ceremonies, and special recognition programs with attention to detail and flawless execution.

Based on onsite work 5 days a week, you will collaborate with university leadership, donors, vendors and staff to determine dates, venues, invitations and program content, while supervising

Qualifications

• General business background; bachelor's degree or equivalent.
• 2 years of related business/administrative experience preferred; master's may substitute for 2 years.
• Proficiency with MS Word/Excel; PowerPoint; familiarity with Qualtrics, WordPress, Airtable, databases.

Responsibilities

• Plan, coordinate and administer duties for various special events with department leadership.
• Determine invitation strategy; supervise mailing, data entry and response tracking.
• Coordinate vendor arrangements (florists, caterers, venues) for events.
• Produce programs, invitations, PowerPoint presentations and brochures.
• Provide guest lists, timelines and materials to event hosts; ensure accuracy.
• Assist in preparing and monitoring event budgets.
• Coordinate training for Duke Presidential Ambassador program; staff events as needed.
• Provide administrative support to the director and department staff.

Skills

Exceptional planning

Organizational skills

Written communication

Verbal communication

Independent worker

Prioritization

Diplomatic engagement

Multitasking

Judgment and discretion

Event coordination

Education

Bachelor's degree in business-related field

Master's degree substitution for 2 years experience

Equivalent combination of education/experience

Tools

MS Word

MS Excel

MS PowerPoint

Qualtrics

WordPress

Airtable

Database systems

Job description

Duke University seeks an experienced Events Coordinator to plan and coordinate a wide range of ceremonial and executive events hosted by the President and other senior leaders. You will manage dinners, luncheons, ceremonies, and special recognition programs with attention to detail and flawless execution.

Based on onsite work 5 days a week, you will collaborate with university leadership, donors, vendors and staff to determine dates, venues, invitations and program content, while supervising