Facilities Operations & Projects Coordinator

Bowdoinham Country Store; Brunswick (ME); Hybrid; USD 3,651,000 - 3,974,000; Full time

Benefits offered by this job

Health insurance plans

Generous Retirement Plan

Life and Disability Insurance

Paid Time Off

Parental Leave

Access to college facilities

Excellent communication skills

Job summary

Bowdoin College seeks a Department Coordinator II in Facilities Management Administration. You will provide comprehensive administrative support, coordinate projects, and liaise with internal stakeholders and external partners. The role also handles accounts payable, invoicing, POs, and reconciliations.

The position supports multiple leaders across facilities teams, with strong organizational and communication skills essential to success. The role is full-time with regular business hours.

Qualifications

• Two or more years of prior work experience in an office setting, with emphasis on bookkeeping, record/data coordination, education administration, customer service, patient relations or constituent relations.
• Familiarity with managing and maintaining databases, with a particular emphasis on alumni relations databases.
• Knowledge of administrative and clerical procedures and systems such as email communications, budgets, expense reporting, managing records, and general event support.
• Microsoft Office advanced proficiency.

Responsibilities

• Provide comprehensive support and coordination for the department, including handling a wide range of administrative tasks and managing departmental projects.
• Serve as a liaison between department members and external stakeholders; act as a key contact for vendors and campus partners.
• Handle accounts payable, invoice processing, approvals, purchase orders, reconciliations, and related financial documentation.
• Back-up and cross-coverage for Facilities administrative teams, including work orders, fleet management, asset management, and contracts.

Skills

Office experience

Bookkeeping

Record coordination

Education administration

Customer service

Data coordination

Education

Associates and/or Bachelors degree

Tools

Workday

TMA Systems

Job description

Bowdoin College seeks a Department Coordinator II in Facilities Management Administration. You will provide comprehensive administrative support, coordinate projects, and liaise with internal stakeholders and external partners. The role also handles accounts payable, invoicing, POs, and reconciliations.

The position supports multiple leaders across facilities teams, with strong organizational and communication skills essential to success. The role is full-time with regular business hours.