Signature Events & Special Projects Assistant

Bowdoinham Country Store; Brunswick, Northern (ME, KY); Hybrid; USD 41,000 - 44,000; Part time

Benefits offered by this job

Health insurance

Retirement plan 401(a) and 403(b)

Paid time off

Parental leave

Facilities access

Job summary

Bowdoin College in Brunswick, Maine, is seeking an Events and Special Projects Assistant for the President’s Office to plan, execute, and manage high-profile events and initiatives aligned with the College’s strategic goals.

The role leads event planning for signature events at Parker Cleaveland House and other campus locations, coordinating with internal teams and external stakeholders to ensure flawless, timely execution while supporting broader special projects and administrative tasks.

Qualifications

• Minimum of 4 years experience in an administrative or similar role.
• Strong ability to plan, organize, and manage multiple projects.
• Advanced written and verbal communication; effective with internal/external stakeholders, including trustees.
• Strong organizational skills, precise in documentation, record-keeping.
• Proficient in using computer software including MS Office Suite (Word, Excel, PowerPoint).
• Excellent interpersonal skills with the ability to build and maintain relationships with alumni, donors, staff, and other stakeholders.

Responsibilities

• Design, plan, and staff the President’s recurring calendar of signature events and meals.
• Lead hospitality elements for Board of Trustee meetings, including meals and receptions.
• Provide logistical support for special meetings, retreats, or campus events.
• Provide scheduling, invoicing, and general administrative support for projects.
• Maintain detailed records and conduct post-event debriefs to improve execution.

Skills

Event planning

Project management

Communication with trustees

Record-keeping

MS Office

Stakeholder coordination

Education

High school diploma or GED

Associate’s degree preferred

Tools

MS Office Suite

Email platforms

Job description

Bowdoin College in Brunswick, Maine, is seeking an Events and Special Projects Assistant for the President’s Office to plan, execute, and manage high-profile events and initiatives aligned with the College’s strategic goals.

The role leads event planning for signature events at Parker Cleaveland House and other campus locations, coordinating with internal teams and external stakeholders to ensure flawless, timely execution while supporting broader special projects and administrative tasks.