President's Administrative Assistant – On-Site Hoboken

Vaco by Highspring; Hoboken (NJ); On-site; USD 55,000 - 70,000; Part time

Benefits offered by this job

Comprehensive benefits package including medical, dental, vision

401(k)

PTO and paid holidays

Job summary

A professional services organization in Hoboken, NJ seeks a polished Administrative Assistant. The ideal candidate will provide administrative support to the President while ensuring efficient operations alongside another assistant. Responsibilities include scheduling, document preparation, and general office tasks. Excellent organizational and communication skills are a must. Compensation ranges from $55,000 to $70,000 with comprehensive benefits.

Qualifications

• Prior administrative experience in a professional business environment required.
• Strong organizational and time management skills; able to prioritize and handle shifting demands.
• Excellent written and verbal communication skills with a professional demeanor.
• Team-oriented, collaborative, and adaptable.
• Ability to commute reliably to Hoboken, NJ, with flexibility to occasionally adjust working hours.
• Proficiency in Microsoft Office Suite and other standard office tools.

Responsibilities

• Provide direct administrative support to the President, including scheduling, correspondence, and document preparation.
• Partner with another Administrative Assistant to share responsibilities and ensure smooth daily operations.
• Assist with calendar management, meeting coordination, and follow-ups.
• Handle general administrative tasks including filing, travel coordination, and expense reporting.

Skills

Organizational skills

Communication skills

Team collaboration

Time management

Proficiency in Microsoft Office Suite

Job description

A professional services organization in Hoboken, NJ seeks a polished Administrative Assistant. The ideal candidate will provide administrative support to the President while ensuring efficient operations alongside another assistant. Responsibilities include scheduling, document preparation, and general office tasks. Excellent organizational and communication skills are a must. Compensation ranges from $55,000 to $70,000 with comprehensive benefits.