Premier Meetings & Events Coordinator

Fairmont Hotels & Resorts; Boston (MA); On-site; USD 34,000 - 49,000; Full time

Job summary

Accor is seeking an Executive Meeting Specialist to coordinate small to mid-size meetings and events, partnering with Event Sales, Event Services, and hotel departments to ensure seamless planning and flawless execution from turnover to completion.

This role handles conferences, business meetings, weddings, and other events, providing onsite support, coordinating with vendors, preparing BEOs and resumes, and maintaining high service standards in a fast-paced luxury environment.

Qualifications

• 2–4 years of hotel event planning or conference services experience.
• Experience coordinating meetings, conferences, weddings, or banquets.
• Knowledge of banquet operations, F&B service, and event execution.
• Strong organizational and time management skills with multi-project capability.
• Excellent written, verbal, and interpersonal communication.
• Ability to build relationships with clients, vendors and hotel leadership.
• Experience with Banquet Event Orders, Event Resumes, and planning docs preferred.
• Proficiency with Microsoft Office; hospitality management systems preferred.
• Scheduling knowledge and confidentiality in handling information.
• Flexible schedule including evenings, weekends, and holidays; union familiarity is a plus.

Responsibilities

• Coordinate all aspects of assigned meetings and events from turnover through execution.
• Partner with Event Sales and Event Services for seamless transitions from contracting to execution.
• Serve as primary client contact during event execution; provide onsite support.
• Coordinate with A/V providers and hotel departments to meet client needs.
• Collaborate with vendors and services to ensure timely, flawless events.
• Prepare BEOs, event resumes, and planning documentation; review timelines.
• Manage post-event follow-up and feedback for continuous improvement.
• Provide administrative support to Banquet Management and scheduling.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Problem-solving

Attention to detail

Flexibility

Discretion / confidentiality

Customer service

Tools

Microsoft Office Suite

Hospitality management systems

Event planning software

Job description

Accor is seeking an Executive Meeting Specialist to coordinate small to mid-size meetings and events, partnering with Event Sales, Event Services, and hotel departments to ensure seamless planning and flawless execution from turnover to completion.

This role handles conferences, business meetings, weddings, and other events, providing onsite support, coordinating with vendors, preparing BEOs and resumes, and maintaining high service standards in a fast-paced luxury environment.