Premier Hospitality HR Onboarding Specialist

Ponte Vedra Inn & Club; Ponte Vedra Beach (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

Ponte Vedra Inn & Club is seeking an organized HR Onboarding Specialist to guide new colleagues from pre-employment through orientation. You will coordinate background checks, collect new hire paperwork, maintain confidential records, and support Dayforce data entry with a friendly, professional approach.

Responsibilities include greeting applicants, scheduling orientations, managing timecards and department communications, and ensuring compliance with company procedures.

Qualifications

• High school diploma or equivalent; related coursework preferred.
• At least 1 year of administrative/office support experience in HR, hospitality, or customer service.
• Proficiency in Word, Excel, Outlook; Dayforce experience preferred.
• Ability to handle confidential information with discretion; excellent communication skills in English; Spanish proficiency preferred.

Responsibilities

• Guide new hires through the onboarding process, ensuring required paperwork and pre-employment steps are completed accurately and on time.
• Coordinate background checks, motor vehicle record checks, and drug screenings; monitor results and communicate clearance status to hiring leaders.
• Prepare new hire packets, follow up on missing information, and maintain accurate, confidential personnel records.
• Coordinate orientation schedules, communicate attendance expectations, track participation, and assist with issuing nametags and timecards.
• Maintain applicant and new hire information in Dayforce.
• Work with HR Specialist to maintain requisitions and job postings and ensure approvals are complete.
• Greet and assist applicants, colleagues, and visitors in a friendly, professional manner.
• Answer telephone calls, monitor the HR inbox, and manage department correspondence and mail.
• Assist applicants with completing applications and answering questions about the hiring process.
• Maintain job descriptions, department forms, office supplies, and the property telephone directory.
• Coordinate colleague attraction passes and assist with employment verification requests per procedures.
• Support workers’ compensation documentation and other HR administrative tasks as assigned.
• Attend required training and meetings and follow company safety procedures.

Skills

Excellent communication & customer服务

Strong organizational skills

Discretion with confidential info

Bilingual English/Spanish preferred

Education

High school diploma or equivalent

HR/Business/Hospitality coursework preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Dayforce

Job description

Ponte Vedra Inn & Club is seeking an organized HR Onboarding Specialist to guide new colleagues from pre-employment through orientation. You will coordinate background checks, collect new hire paperwork, maintain confidential records, and support Dayforce data entry with a friendly, professional approach.

Responsibilities include greeting applicants, scheduling orientations, managing timecards and department communications, and ensuring compliance with company procedures.