Catering Administrative Assistant

Ponte Vedra Inn & Club; Ponte Vedra Beach (FL); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Disability Insurance

Life Insurance

Vision Insurance

Dry Cleaning/Laundry

Free Parking

Staff Café

401K

Job summary

The Ponte Vedra Inn & Club in NE Florida is seeking team members to provide amazing guest service in a fast-paced, team-oriented environment.

Candidates must be able to work varied day/night and weekend shifts, arrive on time, wear proper uniform, and participate in required training. The role supports conference and catering operations, handling inquiries, typing letters, and coordinating events across departments. Benefits include comprehensive insurance, 401K, and on-site perks.

Qualifications

• Willing to work a variety of day/night and weekend shifts.
• Strong organizational skills.
• Able to work independently.
• Able to be on your feet for long periods of time.
• Excellent people skills.
• Meets/exceeds customer expectations.
• Meets or exceeds the team expectations.
• Energetic personality.
• Able to lift 50 lbs. or more.

Responsibilities

• Answer telephone with proper etiquette and screen calls.
• Take accurate, detailed messages and relay phone calls.
• Ensure information for each group is sent to the correct department on schedule.
• Complete assigned projects promptly and accurately.
• Be knowledgeable in finalizing programs and food functions.
• Assist office visitors and walk-ins.
• Type correspondence such as inquiry confirmations and banquet orders.
• Perform other duties as assigned by Coordinators or Catering Director.

Skills

Organizational skills

Independent worker

Stand for long hours

People skills

Customer focus

Energetic personality

Job description

The Ponte Vedra Inn & Club is one of the premier places to work in NE Florida

Do you love to provide amazing guest service?

Do you enjoy working in a fast-paced, team oriented environment full of fun and other team members who share the same passion?

If you do – We are right for you!

At the Ponte Vedra Inn & Club we take pride in our 5 Diamond Certified Service. People are our greatest asset and we are currently seeking people like you that have a desire to serve, to join our team.

1. Must be able to work a flexible schedule, to include weekends and holidays if required.

2. Arrive to work on time, consistently.

3. Upon entering the property, arrive in proper uniform, crisp, clean and in good repair.

4. Hair must be clean and cut in a becoming style; management has final approval.

5. Attend all required training, safety courses, office and departmental meetings.

6. Report any safety hazards, follow up that hazard has been corrected, and assist with providing a safe work environment.

7. Answer telephone using proper etiquette and screen all calls.

8. Take accurate, detailed messages and relay phone calls.

9. Insure that all information regarding each group is sent to the correct department on schedule in order to facilitate the proper handling of each group.

10. Complete assigned projects promptly and accurately.

11. To be knowledgeable in the procedures of finalizing programs and food functions.

12. Offer assistance to people calling the office and assist walk-ins.

13. Type such correspondence as; inquiry confirmations, introduction letters, banquet event orders, service agreements, and all other letters as directed by Conference/Catering Coordinators.

14. All typed worked will be proof read prior to being given to the Conference/Catering Coordinators.

15. Perform and follow up on any other duties as assigned, by Coordinators or Catering Director.

Requirements

• willing to work a variety of day/night and weekend shifts.
• strong organizational skills.
• able to work independently.
• able to be on your feet for long periods of time
• excellent people skills.
• meets/exceeds customer expectations.
• meets or exceeds the team expectations.
• energetic personality.
• Able to lift 50 lbs. or more.

Hours

Variable schedule including weekends/holidays

Benefits

Paid Vacation/Holiday/Sick

• Medical Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• Vision Insurance
• Dry Cleaning/Laundry
• Free Parking
• Staff Cafe
• Employee Funded 401-K

Drug Free Workplace EOE

Source: Hospitality Online