HUMAN RESOURCES - ONBOARDING SPECIALIST

Ponte Vedra Inn & Club; Ponte Vedra Beach (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

Ponte Vedra Inn & Club is seeking an organized HR Onboarding Specialist to guide new colleagues from pre-employment through orientation. You will coordinate background checks, collect new hire paperwork, maintain confidential records, and support Dayforce data entry with a friendly, professional approach.

Responsibilities include greeting applicants, scheduling orientations, managing timecards and department communications, and ensuring compliance with company procedures.

Qualifications

• High school diploma or equivalent; related coursework preferred.
• At least 1 year of administrative/office support experience in HR, hospitality, or customer service.
• Proficiency in Word, Excel, Outlook; Dayforce experience preferred.
• Ability to handle confidential information with discretion; excellent communication skills in English; Spanish proficiency preferred.

Responsibilities

• Guide new hires through the onboarding process, ensuring required paperwork and pre-employment steps are completed accurately and on time.
• Coordinate background checks, motor vehicle record checks, and drug screenings; monitor results and communicate clearance status to hiring leaders.
• Prepare new hire packets, follow up on missing information, and maintain accurate, confidential personnel records.
• Coordinate orientation schedules, communicate attendance expectations, track participation, and assist with issuing nametags and timecards.
• Maintain applicant and new hire information in Dayforce.
• Work with HR Specialist to maintain requisitions and job postings and ensure approvals are complete.
• Greet and assist applicants, colleagues, and visitors in a friendly, professional manner.
• Answer telephone calls, monitor the HR inbox, and manage department correspondence and mail.
• Assist applicants with completing applications and answering questions about the hiring process.
• Maintain job descriptions, department forms, office supplies, and the property telephone directory.
• Coordinate colleague attraction passes and assist with employment verification requests per procedures.
• Support workers’ compensation documentation and other HR administrative tasks as assigned.
• Attend required training and meetings and follow company safety procedures.

Skills

Excellent communication & customer服务

Strong organizational skills

Discretion with confidential info

Bilingual English/Spanish preferred

Education

High school diploma or equivalent

HR/Business/Hospitality coursework preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Dayforce

Job description

Thank you for applying to one of the most premier places to work in the Northeast Florida! People are our greatest asset and we are currently seeking people like you who have a desire to join our team.

The Ponte Vedra Inn & Club is seeking an organized, welcoming, and detail-oriented Human Resources Onboarding Specialist to help new colleagues begin their careers with confidence.

This position coordinates pre-employment requirements, new hire paperwork, and orientation while providing administrative support to the Human Resources Department. As an initial point of contact for applicants and colleagues, you will represent our team with warmth, professionalism, and efficiency.

Key Responsibilities

• Guide new hires through the onboarding process, ensuring required paperwork and pre-employment steps are completed accurately and on time.
• Coordinate background checks, motor vehicle record checks, and drug screenings; monitor results and communicate clearance status to hiring leaders.
• Prepare new hire packets, follow up on missing information, and maintain accurate, confidential personnel records.
• Coordinate orientation schedules, communicate attendance expectations, track participation, and assist with issuing nametags and timecards.
• Maintain applicant and new hire information in Dayforce.
• Work with the HR Specialist to maintain accurate requisitions and job postings and ensure required approvals are complete.
• Greet and assist applicants, colleagues, and visitors in a friendly, professional manner.
• Answer telephone calls, monitor the HR inbox, and manage department correspondence and mail.
• Assist applicants with completing applications and answering questions about the hiring process.
• Maintain job descriptions, department forms, office supplies, and the property telephone directory.
• Coordinate colleague attraction passes and assist with employment verification requests in accordance with company procedures.
• Support workers’ compensation documentation and other HR administrative tasks as assigned.
• Attend required training and meetings and follow company safety procedures.

Qualifications

• High school diploma or equivalent required; college coursework in Human Resources, Business Administration, Hospitality, or a related field preferred.
• Minimum of one year of administrative or office support experience required, preferably in human resources, hospitality, or customer service.
• Proficiency in Microsoft Word, Excel, and Outlook, with the ability to learn HR systems; Dayforce experience preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.
• Ability to handle confidential information with discretion.
• Ability to communicate effectively in spoken and written English; Spanish proficiency preferred.
• Experience with data entry, records management, and multi-line telephone systems preferred.

Additional Requirements

• Flexible availability, including weekends and holidays as needed.
• Reliable attendance and a professional appearance consistent with company standards.
• Ability to sit for several hours at a time and lift, move, and carry up to 20 pounds.

Equal Opportunity Employer / Drug-Free Workplace