Preconstruction Manager: FF&E & Finish Materials Bids

SupplyX; Los Angeles (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

SupplyX sources finish materials and FF&E directly from factories across East Asia for multifamily, hospitality, and commercial construction clients. This role owns the front end of every pursuit - reading the documents, building the takeoff, assembling the estimate, and producing the bid that wins the work.

You are the bridge between what a client's drawings specify and what SupplyX commits to deliver. Bids you produce become the budget the project runs against, so accuracy here determines

Qualifications

• 5+ years in preconstruction, estimating, or bid management for construction
• Ability to read construction documents and perform takeoffs accurately
• Experience with finish materials, interiors, or FF&E scopes
• Experience building estimates including freight, duty, tariffs on imported materials
• Excellent written communication for client proposals
• Strong Excel skills and keeping bid data clean and traceable
• Multifamily, hospitality, or commercial project experience at scale
• Experience pricing imported materials or factory-direct models

Responsibilities

• Review documents to build accurate material takeoffs and quantity counts
• Apply waste factors, attic stock, and coverage by material category
• Build complete landed-cost estimates including factory pricing, freight, duty, tariffs
• Identify scope gaps and drawing conflicts and drive resolution before bid submission
• Own the bid calendar, deadlines, addenda, RFIs, and submission requirements
• Assemble and issue clear bid packages and proposals
• Prepare and submit RFIs to design teams and GCs
• Present and defend pricing and scope in bid reviews and client meetings
• Maintain bid log and track hit rate, loss reasons, and pricing feedback
• Develop value engineering options to reduce cost while maintaining design intent
• Prepare comparison packages for evaluating alternates on cost, lead time, and performance
• Write inclusions, exclusions, and qualifications so awarded scope matches bid scope
• Coordinate with Purchasing to source pricing and lead times
• Support Sales on pursuit strategy and pricing positioning
• Handoff awarded projects to Purchasing with complete scope, pricing, and assumptions

Skills

Material takeoffs

Bid management

Estimating

Excel

Pricing imported materials

Communication

Project coordination

Factory-direct pricing

GC/owner's-rep background

Tools

Togal

Bluebeam

Autodesk

Job description

SupplyX sources finish materials and FF&E directly from factories across East Asia for multifamily, hospitality, and commercial construction clients. This role owns the front end of every pursuit - reading the documents, building the takeoff, assembling the estimate, and producing the bid that wins the work.

You are the bridge between what a client's drawings specify and what SupplyX commits to deliver. Bids you produce become the budget the project runs against, so accuracy here determines