Preconstruction Manager

SupplyX; Los Angeles (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

SupplyX sources finish materials and FF&E directly from factories across East Asia for multifamily, hospitality, and commercial construction clients. This role owns the front end of every pursuit - reading the documents, building the takeoff, assembling the estimate, and producing the bid that wins the work.

You are the bridge between what a client's drawings specify and what SupplyX commits to deliver. Bids you produce become the budget the project runs against, so accuracy here determines

Qualifications

• 5+ years in preconstruction, estimating, or bid management for construction
• Ability to read construction documents and perform takeoffs accurately
• Experience with finish materials, interiors, or FF&E scopes
• Experience building estimates including freight, duty, tariffs on imported materials
• Excellent written communication for client proposals
• Strong Excel skills and keeping bid data clean and traceable
• Multifamily, hospitality, or commercial project experience at scale
• Experience pricing imported materials or factory-direct models

Responsibilities

• Review documents to build accurate material takeoffs and quantity counts
• Apply waste factors, attic stock, and coverage by material category
• Build complete landed-cost estimates including factory pricing, freight, duty, tariffs
• Identify scope gaps and drawing conflicts and drive resolution before bid submission
• Own the bid calendar, deadlines, addenda, RFIs, and submission requirements
• Assemble and issue clear bid packages and proposals
• Prepare and submit RFIs to design teams and GCs
• Present and defend pricing and scope in bid reviews and client meetings
• Maintain bid log and track hit rate, loss reasons, and pricing feedback
• Develop value engineering options to reduce cost while maintaining design intent
• Prepare comparison packages for evaluating alternates on cost, lead time, and performance
• Write inclusions, exclusions, and qualifications so awarded scope matches bid scope
• Coordinate with Purchasing to source pricing and lead times
• Support Sales on pursuit strategy and pricing positioning
• Handoff awarded projects to Purchasing with complete scope, pricing, and assumptions

Skills

Material takeoffs

Bid management

Estimating

Excel

Pricing imported materials

Communication

Project coordination

Factory-direct pricing

GC/owner's-rep background

Tools

Togal

Bluebeam

Autodesk

Job description

SupplyX sources finish materials and FF&E directly from factories across East Asia for multifamily, hospitality, and commercial construction clients. This role owns the front end of every pursuit - reading the documents, building the takeoff, assembling the estimate, and producing the bid that wins the work.

You are the bridge between what a client's drawings specify and what SupplyX commits to deliver. Bids you produce become the budget the project runs against, so accuracy here determines whether a project makes money.

What you'll own

• Review construction documents, finish schedules, and specification sections to build accurate material takeoffs and quantity counts
• Apply appropriate waste factors, attic stock, and coverage assumptions by material category
• Build complete landed-cost estimates incorporating factory pricing, freight, duty, tariffs, and handling
• Identify scope gaps, spec ambiguities, and drawing conflicts, and drive them to resolution before bid submission

Bid management

• Own the bid calendar - track deadlines, addenda, RFI cycles, and submission requirements across active pursuits
• Assemble and issue clear, well-organized bid packages and proposals
• Prepare and submit RFIs to design teams and general contractors
• Present and defend pricing and scope in bid reviews, scope calls, and client meetings
• Maintain the bid log and track hit rate, loss reasons, and pricing feedback
• Develop VE options and alternate material approaches that reduce cost while holding design intent
• Prepare comparison packages that let clients evaluate alternates on cost, lead time, and performance
• Write clear inclusions, exclusions, and qualifications so awarded scope matches bid scope

Cross-functional

• Work with Purchasing to source product recommendations, factory pricing, and lead times during bidding
• Support Sales on pursuit strategy, client presentations, and pricing positioning
• Hand off awarded projects to Purchasing with complete scope, pricing basis, and assumptions documented
• Feed pricing and market intelligence back into estimating standards and historical cost data

What you need

• 5+ years in preconstruction, estimating, or bid management for construction - finish materials, interiors, or FF&E scopes preferred
• Demonstrated ability to perform material takeoffs from construction documents accurately and independently
• Strong command of construction documents, finish schedules, and specification sections
• Experience building estimates that include freight, duty, and tariff exposure on imported materials
• Excellent written communication - your proposals and qualifications go to clients
• Strong Excel skills and the discipline to keep bid data clean and traceable
• Multifamily, hospitality, or commercial project experience at scale
• Experience with Togal, Bluebeam, Autodesk or comparable takeoff and specification platforms
• Prior experience pricing imported materials or working in a factory-direct model
• Background on the GC or owner's-rep side