Practice Assistant

Foley & Mansfield; Chicago (IL); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off

401k with employer contribution

Mental health support

Job summary

Foley Mansfield's Chicago office seeks a service-oriented Practice Assistant to support the team and grow your career within a well-established law firm. The essential functions include managing document management systems, maintaining the master case list, and ensuring litigation dates are calendared accurately.

The ideal candidate will have excellent communication skills, strong attention to detail, initiative, and the ability to work across multiple software programs.

Qualifications

• Law firm experience preferred.
• Excellent communication skills and strong attention to detail.
• High initiative and follow-through; able to work with multiple software programs.

Responsibilities

• Save files to document management programs (iManage and client databases).
• Maintain master case list and update as needed.
• Calendaring for all litigation dates and deadlines.
• Draft and process subpoenas; follow up via phone and email daily; record status in internal charts.

Skills

Communication

Attention to detail

Initiative

Follow-through

Software proficiency

Tools

iManage

Client Databases

FMP system

Job description

Foley Mansfield’s Chicago office is seeking a service-oriented Practice Assistant to support the team. If you are looking to learn new skills, be part of a team, and grow your career within a well-established law firm, apply today!

The essential functions of this position include:

• Saving files to internal document management programs (currently iManage and Client Specific databases).
• Managing master case list for all entities and updating as needed.
• Ensuring all litigation dates and deadlines are accurately calendared for team members.
• Drafting and processing subpoenas for records; following up via phone and email daily on subpoena request and updating internal chart re status of request. Billing time re same.
• Purchasing, downloading, and saving records to document management programs.
• Tracking assignments to team members and calendaring assignment due dates.
• Regularly updating internal case management system (FMP) and client extranets.
• Assisting with trial preparation as needed.
• Filing documents in state and federal courts.

Law firm experience preferred. The ideal candidate will have excellent communication skills, strong attention to detail, a high level of initiative and follow-through, and the ability to work successfully in a variety of software programs. This position is hybrid: 1 day in office, 4 days remote.

Why should you work for Foley Mansfield?

• Competitive salary and benefits (including medical, dental, and vision)
• Generous paid time off and paid holidays
• Free mental health and therapy benefit (Modern Health app)
• Employer-paid life and disability coverage
• 401k with employer contribution

All qualified candidates are encouraged to submit your resume and salary requirements for consideration.

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We provide legal expertise, creative solutions and extensive trial experience for large corporations, small businesses, and individuals.

We believe that diversity and inclusion among our employees, staff, applicants, and candidates is critical to our success as a national firm, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Foley Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.

Foley Mansfield participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.